Academic Standing

Academic Standards and Awards Committee

The Academic Standards and Awards Committee is responsible for reviewing the academic records of Allegheny students and, when appropriate, assigning an individual student to a particular Academic Standing category. By matriculating at Allegheny, students recognize the right of the Committee to determine their Academic Standing.

The membership of the Academic Standards and Awards Committee includes Allegheny faculty, students, and those administrators who assist students experiencing difficulty in their college work. All actions concerning academic standing are taken after careful analysis of the individual student’s level of achievement, aptitudes, study efficiency, and sense of purpose. At the end of each semester the Committee reviews the records of all students whose semester or cumulative grade point averages render them subject to one of the following Academic Standing Categories. Decisions regarding appeals of academic dismissal are made by majority vote of the faculty members of the Committee.

Grade Point Average

The cumulative grade point average includes all graded Allegheny courses, but does not include courses taken under the Credit/No Credit option or courses in which the student received an Incomplete or a “W.” When a course is repeated, the credits and grade for the most recent attempt will be counted in the current cumulative average. However, for those courses that can be repeated for credit (for example, music ensembles), the credits and grades for each enrollment are included in computing the academic average.

Academic Standing Categories

Academic Warning

Academic Warning is assigned to students who have two consecutive semesters with a semester average below 2.0, but whose cumulative grade point average remains above 2.0. Students remain on Academic Warning until they achieve a semester grade point average over 2.0.

Academic Probation

Academic Probation is assigned to students at the conclusion of the first semester in which the cumulative grade point average falls below 2.0. Students remain on Academic Probation for one semester, at the end of which the student may be subject to dismissal or placed on Poor Academic Standing if the cumulative average remains below 2.0.

Poor Academic Standing

Students are placed on Poor Academic Standing if they have two or more consecutive semesters with a cumulative grade point average below 2.0 and if they have not been dismissed by the College. All students not on Poor Academic Standing are considered to be in good academic standing.

Students in their first semester at Allegheny College who receive a G.P.A. of 1.0 or below are eligible for academic dismissal as discussed below. If not dismissed, these students are placed on Poor Academic Standing and are subject to the following requirements: 1) to meet with a representative from the Learning Commons; and 2) to work with that representative to create a plan to improve their academic performance. Students may also be required to enroll in no more than 12 credits during the next semester. Please note that students on Poor Academic Standing cannot participate in varsity athletics until their cumulative G.P.A. rises to a 2.0 and are not permitted to become members of the College Greek system until their G.P.A. meets the requirements outlined for Greek chapters.

Academic Dismissal

Students placed on Academic Probation or Poor Academic Standing, and whose cumulative grade point average remains below 2.0 at the conclusion of their next semester at Allegheny, are dismissed from the College unless they are registered for at least 12 credits and receive passing grades for all their courses with a semester grade point average of at least 2.0; these students will be continued on Poor Academic Standing. Dismissal is for a minimum of one calendar year. Students whose grade point average is 1.0 or below at the conclusion of their first semester of attendance at Allegheny are also subject to dismissal from the College. Dismissal in this case is for a minimum of six months, and students will be placed on Poor Academic Standing upon their return. Students who are dismissed are prohibited from taking Allegheny courses until they are readmitted to the College.

Dismissed students seeking readmission should submit a written request to the Registrar’s Office by May 1 for a fall term readmission and November 1 for a spring term readmission. Students are encouraged to contact the Registrar’s Office prior to these deadlines for assistance in preparing the request for readmission. If a student who has been readmitted to the College after dismissal fails a second time to achieve the minimum standard, the student may be dismissed for a second time. A student who is dismissed twice for poor academic performance may not apply for readmission. The second dismissal may occur at the conclusion of any semester subsequent to readmission, provided the cumulative average does not rise above 2.0.

Appeals

Academic Warning, Academic Probation, and Poor Academic Standing are determined by grade point average and are not subject to appeal.

Academic dismissals are initially determined automatically on the basis of academic performance as described above. Students are encouraged to appeal dismissal if they can demonstrate the potential for success at Allegheny. To appeal, students must send statements specifically discussing recent academic performance, trends in grades, and any relevant personal circumstances to the Registrar’s Office. All materials related to an appeal of academic dismissal must be received by the date specified in the letter informing the student of the initial dismissal. Late appeals will not be considered.

Transcript Notation

Academic Dismissal is noted on the transcript; Academic Warning Academic Probation, and Poor Academic Standing are not.

Academic Assistance

The College has many resources to assist students experiencing academic difficulty, including help in identifying tutors and developing study skills. Students should visit the Learning Commons for assistance. See also “Academic Resources – The Learning Commons” elsewhere in this Bulletin.

Leaves of Absence

Students may apply to the Office of the Dean of Students for a Leave of Absence when personal circumstances make a temporary absence advisable and a commitment to return to the College is evident. The length of the leave is determined by the student’s needs, but normally will not exceed one calendar year. Students may be granted leaves from the College without grade penalty up until the last day of classes in any semester. Depending on the circumstances, a leave may be arranged during or between semesters. However, students on a leave may return only at the beginning of an academic semester. When a student is granted a Leave of Absence during the semester, the course registration remains on the transcript and the notation “L” is assigned instead of a letter grade.

During a Leave of Absence, the general deposit required of all students is maintained on account; when applicable, financial aid and course registration arrangements are held for the student’s return. Students on leave should contact the Office of Residence Life to make arrangements for on-campus housing. Students also may register for the next semester in person during the designated registration period. Students must inform the Registrar of their intent to participate in registration.

Students considering a Leave of Absence must consult their advisor and others, as appropriate, about the effect it will have on progress toward a degree, financial aid, and billing. Tuition and board refunds for Leaves of Absence are governed by institutional policy; please contact the Office of Financial Services for information.

Leaves of Absence for Health Reasons

  1. In some instances, the College may require a Leave of Absence for Health Reasons, which would supersede a voluntary Leave of Absence or voluntary Withdrawal. A member of the Winslow Health Center staff, Counseling Center staff and/or the Dean/Associate Dean of Students may recommend a Leave of Absence for Health Reasons at any time it is deemed reasonably necessary to protect the student, other students, members of the College community or the interests of the College itself.
  2. A Leave of Absence for Health Reasons may be required if any of the following health situations arise:
    1. A student is a danger to himself/herself or others because he/she attempts or threatens suicide or homicide or a student engages in a behavior that threatens or could cause bodily harm to himself/herself or others.
    2. A student refuses or is unable to cooperate with a recommended evaluation or treatment procedure and acts or threatens to act in a manner that would interfere with or disrupt the normal activities of others.
    3. A student refuses or is unable to cooperate with a recommended evaluation or treatment procedure and is thought to be in danger of significant physical or psychological deterioration.
    4. A student is thought to need treatments that are beyond those available at the College, and there is the danger of significant further physical or psychological impairment.
    5. A student is thought to need treatment services that are beyond those available to the community; the availability and appropriateness of such services will be determined by the Counseling Center staff and/or the Health Center staff.
  3. Upon recommendation of a member of the Health Center staff and/or the Counseling Center staff, the Dean/Associate Dean of Students will make the final decision regarding approval of a required Leave of Absence for Health Reasons. The nature of the situation may require the decision to be prompt; the student will be given the verbal notification of the decision as soon as possible and written notification within three days.
  4. The student has the right to meet with the Dean/Associate Dean of Students, Winslow Health Center staff, and/or Counseling Center staff. The purpose of this meeting would be to discuss the factual basis of the incident or incidents related to number two of this section.
  5. The student has the right to appeal to the Dean/Associate Dean of Students for an independent review/evaluation and recommendation by a mutually acceptable health professional (e.g., physician, psychologist, psychiatrist). The student may initiate an appeal, in writing, any time within three days of receiving written notification of the decision.
  6. The length of any Leave of Absence for Health Reasons will be determined on a case-by-case basis depending upon the nature of the reason(s) for the leave.
  7. See “Leave of Absence” for details regarding transcripts, registration, financial aid, housing, and refund policies. A Leave of Absence for Health Reasons will be handled under the same guidelines.
  8. When a student who has been on a required Leave of Absence for Health Reasons wishes to return to the College, he or she must apply to the Dean/Associate Dean of Students in writing. The student will not be permitted to return to the College until the appropriate College staff member(s) provide validation. If the student is approved to return, Winslow Health Center or Counseling Center staff members may make recommendations to the Dean/Associate Dean of Students regarding conditions of the return and/or continued enrollment. The student will receive written notification of any conditions. It is suggested that written application be postmarked no later than July 1 for the Fall Semester or December 1 for the Spring Semester.

Withdrawal from the College and Readmission

Students wishing to withdraw from only a single course while still completing other registered courses should consider dropping the course (see “Adding and Dropping Courses” in the “Course Registration” section), if the drop deadline has not yet passed, or requesting a Withdrawal from the instructor (see “Withdrawing From a Course” in the “Academic Regulations and Policies” section).

Students desiring to withdraw completely from the College must complete the withdrawal form available from the Office of the Dean of Students. In order to receive a deposit refund, students must withdraw according to the following deadlines: July 1 for the Fall semester; by one week prior to the first official day of classes for the Spring semester. Students may withdraw from the College without grade penalty up until the last day of classes in any semester. When a student withdraws from the College during the first five weeks of the semester, 14- week courses will not appear on the official transcript, but, as appropriate, will appear on the academic record. Students who withdraw from the College between the conclusion of the fifth week of the semester and the last day of classes will receive the grade of “WC” for all courses for which they are registered. This will not affect their grade point average. If a student withdraws after the last day of classes, the grades for that semester will be posted to the student’s record, and the student is subject to all applicable academic standing actions, including academic dismissal.

Students who do not resume study at the opening of any semester are withdrawn from the College by action of the Dean of Students.

Students who withdraw may return to the College by notifying the Office of the Dean of Students no later than July 1 for the fall semester or December 1 for spring semester. A re-entering student is required to pay the $400 deposit at the time he or she notifies the Office of the Dean of Students of the date of return.

When students re-enter, they shall be governed by the academic requirements applicable to the class of which they become a part, with the exception that the total number of credits required for graduation is that specified for the class with which they originally matriculated at the College. Students who withdraw from the College are expected to leave the campus within 48 hours. They lose all privileges of enrollment until such time as they are readmitted. Tuition and board refunds for Leaves of Absence are governed by institutional policy; please contact the Office of Financial Services for information.