Procedures

STUDENT EMPLOYMENT PROCEDURES FOR 2010-2011

TO APPLY FOR A JOB:

1. Complete a job application and submit it to the supervisor of the job. Click here for a job application.  Click here to view a list of student job openings.

2. Click here to log onto your WebAdvisor account to print your Student Employment Form.

  • Listed under Student Employment, click on Print Student Employment Form.
  • After you have printed the Student Employment Form, complete the top portion and take it with you to your job interview so that the supervisor can complete the bottom portion if you are hired.

MANDATORY PAYROLL FORMS (usually done at orientation – only completed once):

1. If you have never been paid by the college, you must complete the I-9, W-4, Statement of Domicile Form, and Workers’ Compensation Form. These forms are available by clicking here.  The forms need to be completed and submitted to the Payroll Office on the second floor of Bentley Hall.  Remember to take two forms of identification with you.  Most students take their driver’s license and social security card.

2. Print the Confidentiality Agreement, complete and return it to the Office of Financial Aid & Enrollment Support in Schultz Hall.

AFTER YOU ARE HIRED:

1. You and your supervisor must complete and submit your Student Employment Form with a job description to the Office of Financial Aid & Enrollment Support.  This form MUST be submitted before you start working. If it is not, there will not be an electronic timesheet available on which to enter hours.

2. A Student Employment Form is required for EVERY job and must be completed EVERY academic year.

3. If you are working over Summer or Winter Breaks, you will need to complete separate Student Employment Forms.

ENTERING HOURS ON YOUR ELECTRONIC TIMESHEET (viewable only if all forms have been processed):

1. Log onto your WebAdvisor account.

2. Listed under Student Employment

  • Click on View/Enter Timesheets
  • Select Academic Year 2010

3. A list of all of your jobs will appear.  Select the job for which you wish to enter hours and click Submit.

4. A list of all timesheets for the academic year will appear.  Select the timesheet for the dates you wish to enter and click Submit.

5. Next, the timesheet will appear, and you can enter your hours.

6. After you have entered hours, click Submit to save them.

7. Before 11:59 p.m. on the last day of the month, you must submit the timesheet to your supervisor.

  • To do this, simply click the small box located on the bottom left-hand side beside “Submit to supervisor” and click Submit.
  • Go back to make certain the timesheet’s status changed to “Submitted”.
  • Status Values:
  1. No Time Sheet – this period is outside the Start and End dates for the job.
  2. No Hours – the timesheet is available but has no hours entered.
  3. Hours Entered – some hours have been entered on this timesheet, but it has not yet been submitted to the supervisor for approval.
  4. Submitted – this timesheet has been completed by the student and submitted to the supervisor for approval.
  5. Approved – this timesheet has been submitted to the supervisor and has been approved by the supervisor.  It is ready for payment.
  6. Transmitted – this timesheet is either being processed for the next pay date, or the student has already been paid for the hours on the timesheet.
  • If you work at an off-campus agency or at Parkhurst, after you electronically submit your timesheet, you need to print the timesheet for your supervisor to sign.  Please make certain that your name and the agency name appear on the timesheet.  Then have the timesheet delivered to the lobby of Schultz Hall by 5:00 p.m. on the first business day of the month.

You can then go back in at any time to see the progress of the timesheet, as well as to see any changes made by your supervisor or the Office of Financial Aid & Enrollment Support.

 

Supervisor Presentation Handout (March 2012):

Please click here to access the handout from the supervisor presentation held March 28th and 29th.

 

OPTIONAL PAYROLL FORMS:

1. The Authorization for Direct Payroll Deposit is an option for students who wish to have their wages directly deposited into their bank account.  If you choose to complete this form, submit it with a deposit slip to the Payroll Office.  If you do not complete this form, your paycheck will be placed in your campus box each month.

2. The Local Services Tax Exemption Certificate is valid for one calendar year.  Typically, anyone who works in the City of Meadville pays a Local Services Tax of $52 per year.  However, students who are expecting to earn less than $12,000 for the calendar year may complete and submit this Exemption Certificate so that the $52 Local Services Tax will not be taken from their wages.  Students choosing  to complete the form would complete a new form each year before receiving their first paycheck in the new calendar year.