As amended June 2015
Users are responsible for backing up the files on their own desktop, laptop, and other such end-user devices. This means that none of the files housed in the My Documents (Windows), Documents (Mac), or other local folders are backed up by the College. Employees are expected to store work files using Google Drive, Sakai (for course-related materials), or the Administrative O-Drive to ensure their files are backed up and recoverable should the need arise. Students may use the Sakai server to store course related work or Google Drive to store files during their time at the College.
Email, calendar, and any files stored in Google Drive (Google docs or sheets, Microsoft Office files, multimedia files, etc.) are being backed up by Google, which maintains live copies of the data in multiple locations. Files for other contracted services, such as Sakai, are also duplicated and backed up regularly. The College does not backup any of the files housed at Google or at any of our other contracted service providers. Information Technology Services (ITS) maintains two live copies of files housed in locally-hosted systems managed by ITS, such as Ellucian Colleague and the O-Drive. These files are also backed up regularly to tape or other media, and full backups are housed off site.