Documentation Guidelines

The primary mission of the Office of Disability Services (ODS) is to determine if a student’s request for disability-related accommodations is appropriate. An important piece in making this determination is documentation that the student provides to ODS. Disability documentation for the purpose of providing accommodations must both establish disability and provide adequate information on the functional impact of the disability so that effective accommodations can be identified. The documentation needs to provide ODS with a basic understanding of the student’s disability and enough information to anticipate how the current impact of the disability is expected to interact with Allegheny’s requirements.

*ODS used information and guidelines from the Association on Higher Education and Disability (AHEAD) and the Educational Testing Service (ETS) in developing these guidelines.

Documentation that is submitted to ODS must:

  • clearly state the diagnosed disability or disabilities
  • describe the functional limitations resulting from the disability or disabilities
  • be age-appropriate — describing how the disability or disabilities currently affect the student in an educational setting
  • be comprehensive- including complete educational, developmental, and medical history relevant to the disability for which accommodations are being requested
  • include a list of all test instruments used in the evaluation report and relevant subtest scores used to document the stated disability (this requirement does not apply to physical or sensory disabilities of a permanent or unchanging nature)
  • describe the specific accommodations requested
  • adequately support each of the requested accommodations
  • be typed or printed on official letterhead and be signed by an evaluator qualified to make the diagnosis (include information about license or certification and area of specialization).