EL Travel Seminars Application Instructions

Thank you for your interest in the Experiential Learning (EL) Seminars. Below is information regarding the application process and other related items.

The deadline for applying to a Summer 2022 EL travel seminar is now past.

Application Form

The link to the application form is at the bottom of this page. Please read all the informtaion on this page CAREFULLY before you apply!!

All EL Seminars are pending full enrollment which will be determined in early December. Programs with low enrollments may be cancelled in and students will be notified of this decision via email.

General Requirements

Although these are Experiential Seminars, each Seminar still requires an extensive amount of academic work similar to other courses at Allegheny College (see grading information below). For your completed work, you will earn four credits, unless otherwise noted.

Students on academic or disciplinary probation at time of application or during the Spring 2022 semester will not be considered for an EL Seminar course. All participants must be enrolled in and complete the spring 2022 semester at Allegheny.

Note to Graduating Seniors

You will be required to address the need for this course after graduation in your personal statement. You may also be asked to explain how studying off campus through the EL Seminar will enhance your degree and/or your future personal and professional goals. Graduates will not be eligible for institutional aid towards the cost of an EL Seminar.

Timeline

Event Date
Students should be in communication with Financial Aid regarding cost and aid options Before October 21
Gilman applications are due (Caution: deadlines are Pacific Time) October 5
Application Deadline for students to apply for an EL Program October 21
Notified of acceptance to an EL Program November 4
Check TMS Student Account Center for non-refundable reservation fee of $1,200 to be placed on accepted students’ accounts November 5
Signed program participant agreements are due from students November 22
Non-refundable reservation fee balance is due. November 30
Students who did not pay the reservation fee will be removed from the EL Program roster. December 1
Approved students can add the course after this date. This assumes students otherwise meet the criteria for registration (no holds, advisor approval, etc.). Thereafter, students could drop themselves via Self-Service, as with any other course. After March 7
EL Program charges and pending aid will be charged to the students’ accounts (Check TMS Student Account Center) March 14
EL Program balance due March 31
Students who did not pay the balance will be removed from the EL Program roster. Students who withdraw from the program after this date will still be responsible for the full bill, and therefore there will not be any cancelled fees or refunds, but financial aid will not be available. April 1
EL Departures! May

Application/Student Information Form

As part of the process to enroll, we ask that you complete the application form. The instructor(s) teaching each seminar will review your applications; please note they may require interviews and/or additional information. Completed applications are due 5 p.m., October 21, 2021. Note that we only accept on-line applications.

Your application must include:

1. Application

The form is due by October 21, 2021. Please apply to only one EL Seminar. If you are not selected to participate in the EL Seminar of your choice, you will have the opportunity to transfer your application to other EL Seminars that remain open for applications due to low enrollment numbers.

3. Statement of Purpose

The statement of purpose/essay is a critical part of your application and weighs heavily in the selection process. You must attach your statement of purpose to the online application as a pdf file. Make sure you put your name at the top of each page of the essay, and reiterate what seminar you’re applying to (this is just in case the essay gets separated from the application form in cyberspace!) Your personal statement should answer the following:

    1. Describe your interest in taking the seminar. What are your expectations and what do you hope to gain from this experiential learning course?
    2. How does this course relate to your academic, professional and/or personal goals?
    3. How would you imagine incorporating this experience into your Allegheny education upon your return?

Costs & Payment

The total charge for the EL includes pre-departure sessions, enrollment/attendance in the course, transportation, lodging, and meals. Total charges for the EL consist of 2 components: a non-refundable reservation fee of $1,200, and the tuition for each credit. The cost of the program does not include passports fees, inoculations, souvenirs, and non-program expenses.

A non-refundable reservation fee of $1,200 will be placed on all students accounts on November 1; the non-refundable reservation fee is due on November 30. The standard charge for an Allegheny credit is $2,163. See the timeline above for key deadlines. Students accepted into the EL program(s) may be eligible for a scholarship. Based on demonstrated need, a student can receive a financial aid grant to apply toward the total charges for the EL excluding the reservation fee.

Non-degree seeking students (including graduates) may participate in the program if admitted as non-degree seeking students through Admissions, but they are not eligible for any institutional aid.

Student Scholarships and Grants for EL Courses

Students accepted to an EL program are awarded a $450 per credit Study Away Scholarship to support their attendance in the program (4 credit EL=$1,800 scholarship). This award is only available for degree seeking students for their first study away program.

Students may also be eligible for additional Study Away Grants based on demonstrated need. Study Away Grants are awarded at two levels, either $200 or $575 per credit depending on need. Some students may receive no grant, again based on need. Students who apply for an EL course should work with Financial Aid before the October 21 application deadline to determine Study Away Grant amounts.

Neither the Study Away Scholarship nor Study Away Grant can be used toward the non-refundable reservation fee.

Example Pricing for a 4-Credit EL Course without additional program costs:

Reservation fee (non-refundable) $1,200
Tuition ($2,163/credit) $8,652
Less: EL Scholarship ($450/credit) -$1,800
Net Charge for 4-Credit EL Course before EL Grant $8,052
EL Grant if applicable ($200 or $575/credit depending on need) -$800 or -$2,300
Net charge for 4-Credit EL Course after EL Grant $7,252 or $5,752

Example Pricing for a 2-Credit EL Course without additional program costs:

Reservation fee (non-refundable) $1,200
Tuition ($2,163/credit) $4,326
Less: EL Scholarship ($450/credit) -$900
Net Charge for 2-Credit EL Course before EL Grant $4,626
EL Grant if applicable ($200 or $575/credit depending on need) -$400 or -$1,150
Net charge for 4-Credit EL Course after EL Grant $4,226 or $3,476

Passport

If you are applying to a Seminar that travels outside the United States and do not yet have a passport, you should begin the process of applying for one immediately. Currently, the normal process takes over eight weeks. The longer you wait, the longer it will take to process, as you will be competing with all other American tourists who will travel to Canada, Mexico and overseas next summer. You can find information and applications online at http://travel.state.gov/passport/passport_1738.html Students who already have passports should make sure that their passport expiration date is at least six months beyond the Seminar return date.

Pre-departure meetings

The Global Education Office will hold a MANDATORY meeting for approved applicants in late-February 2022, to begin discussing the pre-departure details. You may meet the faculty member leading the course at that time, and you may also have individual seminar meetings arranged by the EL Director(s) throughout the Spring 2022 semester.

Course cancellation and withdrawal

Please be advised that an EL Seminar may be cancelled due to low student enrollment. The decision to go or not to go will be made by early December 2021. If the EL Seminar is cancelled prior to departure, every effort will be made to recover all costs and refund the students without penalty. A full refund cannot be guaranteed.

Withdrawal Policy

Withdrawals must be submitted to studentsuccess@allegheny.edu. Students who withdraw after January 31, 2021 will be responsible for the entire program cost. 

EL Seminar grading information

Allegheny College defines experiential learning as the following:

A component of the educational process in which students are active participants in events and activities leading to the accumulation of knowledge, skills, and values in settings beyond the classroom. These learning activities aim to promote intellectual development, cross-cultural and global awareness, civic and social responsibility, ethical development, career exploration, and personal growth. This learning occurs through the acquisition of knowledge, reflection, and hands-on participation.

In an effort to ensure that Experiential Learning (EL) Seminars reflect these learning objectives, we have developed the following assessment guidelines:

Focusing

Assigned readings and/or research, typically completed prior to departure, provide students with appropriate background knowledge about the history, culture, people, issues, etc., of the areas they will visit. They may also provide the groundwork for presentations students give either before leaving, while on-site, or after returning to campus.

Acting

Participation in group activities and individual assignments is an essential part of the experiential learning process. EL Seminars are intense group experiences, and students are expected to participate actively, and contribute positively, to all aspects of the program. It is important to note that participation includes making a continuous effort to observe, learn about, and take part in the everyday culture and environment of the host site.

Reflecting

Reflection, whether in short essays, a daily journal, or other appropriate assignments, allows students to comment on what they have seen and done and consider their impressions in the context of the readings. Journals and essays emphasize writing that is descriptive, contemplative, and well-structured, and students are expected to re-read and revise the entries prior to and/or after submitting them.

Wrapping Up

Course review again combines personal experience and opinions with readings and reactions to the readings. Assessment can take the form of longer comprehensive papers or exams at any time during the course. For example, faculty directors may choose to give a “mid-course” exam based on reading and research prior to departing for the EL Seminar site.

Please note that all courses are graded with letter grades.

Questions?

If you have questions pertaining to the administrative components of the course, please contact studentsuccess@allegheny.edu. For questions concerning seminar content, please contact the professor(s) listed for each individual EL Seminar.

Applications

  • The deadline for applying to a Summer 2022 EL travel seminar is now past.