Information About the Allegheny College Curtailed Operations and Furlough Period

Curtailed Operations

December 14, 2020 – January 15, 2021

Allegheny College will curtail its business operations, from December 14, 2020 – January 15, 2021.

During these five weeks, the following are regular work weeks during which employees will work from campus or home as determined by your supervisor:

  • December 14-18: Regular work week, from campus or home (as determined by your supervisor)
  • January 4-8: Regular work week, from campus or home (as determined by your supervisor)
  • January 11-15: Regular work week, from campus or home (as determined by your supervisor)

The following weeks are paid holiday weeks during which employees are not expected to be on campus:

  • December 21-25: Paid holiday week (Extended holiday week for 2020)
  • December 28-January 1: Paid holiday week

What Does Curtailed Operations Mean?

During the 5-week period between December 14, 2020 and January 15, 2021 the campus will not be fully open for regular business because there will be no students on campus. The majority of students will leave campus on November 20; the small number who request permission to remain on campus during our “remote” periods will leave by December 12. No students are allowed to remain on campus between December 12 and January 17; a small number will then return to campus on January 18 to complete the remote January module, with the vast majority of students returning to campus to begin the in-person spring module on February 22. During curtailed operations, Physical Plant will be turning the heat down in all buildings. Other services, such as dining services, housekeeping, and snow clearing, will be limited.

Curtailed operations does not mean that business is halted and that employees are not required to work. Employees are expected to work either on campus or remotely (with the approval of their supervisor), and if necessary, to be available to address emergency situations.

  • Employees who do not have a computer or other technology at home that will permit working remotely are encouraged to put in a webhelp ticket or to contact the InfoDesk to discuss options. If employees do not have adequate internet service at home or if equipment cannot be arranged that would allow them to do their work remotely, they should plan to come to campus to perform their work.

Out-Of-Office Messages

The suggested out-of-office message for the paid holiday weeks is:
Thank you for contacting the [OFFICE]. Business operations on the Allegheny College campus are curtailed the week of (insert campus shutdown dates). Campus is closed December 21 through January 1. Normal business operations will resume January 4. If you have an urgent business matter, please call [PHONE NUMBER]. For safety emergencies, call public safety at 814- 332-3357.


Furlough Period

As a budget reduction measure, all employees will be furloughed for two weeks.

Employees are required to take two weeks of furlough sometime between December 14, 2020 and June 30, 2021.

  • Employees may choose which weeks they will be furloughed between December 14, 2020 and June 30, 2021.
  • If an employee does not choose their furlough weeks by April 1, 2021, Human Resources will assign the required furlough to take place prior to June 30, 2021.
  • Supervisors must approve furlough weeks to ensure appropriate department coverage.
  • Approval must be sent by supervisors to the Office of Human Resources one month in advance.
  • Furlough weeks must be Monday – Friday; individual days cannot be taken.
  • The two-week furlough may be taken as individual weeks (twice) or two weeks consecutively.
  • Employees may apply for unemployment compensation for the furlough weeks.

Furlough Period Request & Approval

Download the Furlough Period Request & Approval Form (PDF)

Completed request forms with supervisor approval must be received by the Office of Human Resources at least one month prior to the planned furlough week.

Work Expectations During Furlough

Furloughed employees may not perform any work for their department or the College during the furlough period. This means that you should not complete assignments, answer questions, access or log on to the College’s email account or electronic systems (by phone, computer or any other device), send or respond to emails, text messages, voicemail messages or any other work-related communications, participate in telephone calls, conferences or meetings, or otherwise perform work or provide assistance to anyone at the College, whether at the office, your home, or any other remote location.

We recognize that you might be contacted about work inadvertently during the furlough period. Furloughed employees should utilize an out-of-office email away message for the duration of their furlough period and update their out of office phone message. In the event you are contacted about work, you should refer the person contacting you to your supervisor. Again, you should perform no substantive work until the furlough period has ended.

Pay and Benefits During the Furlough Period

A furlough is a temporary unpaid leave of absence. While on furlough, you will not receive pay. However, your current benefits will continue during your furlough period, subject to the terms and conditions of the applicable benefits plans and programs.

Frequently Asked Questions

When do I return to work from my furlough?
Employees on furlough are expected to return to work on the date approved by their manager; this would mean the first Monday after the furlough ends.

Can I use my accrued time while on a furlough leave?
A furloughed employee cannot use accrued paid time off, in order to receive pay while on furlough, during any portion of their furlough.

Can I file for unemployment while on furlough? Am I eligible?
Yes, furloughed employees may apply for unemployment benefits. Eligibility for unemployment compensation benefits during the furlough period will be determined by the Pennsylvania Office of Unemployment Compensation. For details on how to apply for unemployment visit the Pennsylvania Office of Unemployment Compensation website.

What will happen to my sick and vacation time banks?
Employees on furlough will continue to accrue vacation and sick time.

Will I be eligible for paid holidays?
If a College holiday falls within an employee’s furlough period, holiday pay will not be given.

Will I retain my email?
During the furlough period, the employee’s Google account access will be retained. Employees may access Employee Self Service for benefits-related information but, as stated above, may not use their Allegheny email to perform any work.


Faculty Furlough Periods

All full-time faculty, except those on year-long sabbatical leave at 5/8 pay, are required to take a two-week furlough (as consecutive weeks or one-week at a time). Adjunct faculty are excluded from the furlough program. The furlough for faculty is based on a 12 month annualized salary. Faculty will need to take furlough weeks outside of the active semester schedule; these weeks include:

  • December 14, 2020-December 18, 2020
  • For those teaching in module 1:
    • January 4, 2021-January 8, 2021
    • January 11, 2021-January 15, 2021
    • February 15, 2021-February 19, 2021
  • For those not teaching in module 1:
    • January 4, 2021-January 8, 2021
    • January 11, 2021-January 15, 2021
    • January 18, 2021-January 22, 2021
    • January 25, 2021-January 29, 2021
    • February 1, 2021-February 5, 2021
    • February 8, 2021-February 12, 2021
    • February 15, 2021-February 19, 2021
  • May 24, 2021-May 28, 2021
  • June 7, 2021-June 11, 2021
  • June 14, 2021-June 18, 2021
  • June 21, 2021-June 25,2021

To submit furlough dates, faculty should use the form that will be posted on this website. Note that the request needs to be submitted and approved at least one month ahead of the earliest furlough date. All faculty requests will be reviewed by the Provost and once approved will be forwarded to the Office of Human Resources. Department and program chairs will be notified of approved furlough dates for faculty in their areas. Importantly, if an employee does not choose their furlough weeks by April 1, 2021, Human Resources will assign the required furlough to take place prior to June 30, 2021.

Advising

To account for student advising questions that may come up during a time when a faculty member is on furlough, faculty should please include in their auto-replies instructions for students to contact registrar@allegheny.edu or learningcommons@allegheny.edu for advising or registration questions.

Grade Due Dates

Please plan accordingly so that you are able to submit grades by the due dates and outside of time that you take furlough. Fall semester grades are due by 9 am January 4, 2021. Spring semester grades are due by 9 am May 27. Grades for spring 2021 module 1 courses are technically not due until May 27 , but, in some cases there may be students taking a Module 1 course that is a pre-requisite for a Module 2 course; these students will need a grade reported from the Module 1 pre-requisite before starting the Module 2 course. Faculty that are teaching courses that serve as prerequisites should please submit grades for those courses by February 15. Faculty who may be taking the week of February 15 as one of their furlough weeks should submit these grades ahead of February 15.

APRs and Academic Standards

As is our current practice, it is important that faculty please submit Academic Performance Reports as appropriate. In particular, if a student is in poor academic standing and is under consideration by the Academic Standards and Awards Committee during a time when their advisor is on furlough, the Committee will rely on APRs without additional input from the advisor. If faculty are reasonably certain that an advisee will be suspended or dismissed and they wish to record their comments prior to the grade deadline and the end of the semester, they should please contact the Registrar directly.

Department Chair

Department and program chairs should please identify another faculty member to fill in as a point person while the chair is on furlough time and notify the Provost Office of that individual’s name. If another faculty member is not available, please let the Provost Office know and inform faculty in the department or program to direct chair-related questions that need immediate attention to the Provost.