Allegheny College a small selective liberal arts college located in northwest Pennsylvania, invites applications for the position of Office Coordinator for Institutional Diversity and Title IX. The position is a full-time, non-exempt staff position. The Office Coordinator works closely with the Dean for Institutional Diversity and Title IX Coordinator providing support in the daily operations of the Offices of Institutional Diversity and Title IX.
Responsibilities for the position include the following: Perform reception and intake for faculty, staff, and students with confidential matters. Answer phone and respond to e-mails. Manage calendars and schedule appointments, meetings, and events. Reach out to departments and set up workshops. Maintain confidential files. Receive project proposals, log and maintain project database, and process invoices. Prepare letters, documents and routine correspondence. Train, supervise and manage the daily work responsibilities of student workers. Maintain social media (Facebook, Twitter, and Website). Process credit card statements, reconcile expenses and monitor budget accounts. Make travel arrangements. Compile regular and annual diversity reports. Reserve rooms, order refreshments, coordinate meetings and assist at events. Inventory, order and maintain office supplies including replacement cartridges for printers. Oversee student workers. Perform other duties as assigned.
The requirements are representative of the knowledge, skill, and/or ability required. Enthusiasm for working with diverse populations. Close attention to detail, excellent oral and written communications skills. Must understand the importance of confidentiality and be able to keep confidential information secure. Ability to manage multiple projects at the same time and work with supervisors to prioritize workload. Must be able to maintain up to date information on website. Comfortable working with constituents from all across campus (faculty staff and students) as well as the Meadville community.
Bachelor degree in a related field is preferred, with three to five years of administrative support experience or equivalent experience. Must be proficient in Microsoft Word, Excel, PowerPoint, Publisher, Gmail, Google Calendar, Google Drive, Datatel, social media, database management and online safety. Ability to learn additional software programs.
One of the nation’s oldest liberal arts colleges, Allegheny College celebrated its bicentennial in 2015. A selective residential college in Meadville, Pennsylvania, north of Pittsburgh near Lake Erie, Allegheny is one of 40 colleges featured in Loren Pope’s “Colleges That Change Lives.” Allegheny College is known nationally as a place where students with unusual combinations of interests, skills and talents excel. In its 2018 rankings, U.S. News & World Report recognized Allegheny among the top six Most Innovative national liberal arts colleges in the country.
The Chronicle of Higher Education ranks Allegheny as one of the best colleges in the nation to work for, specifically in the areas of compensation and benefits. Allegheny has a total undergraduate enrollment of just under 2,000 with students from 46 states [plus AE, AP, DC, GU, PR, VI] and 65 countries. The College’s picturesque location is ideal for outdoor recreation, with eight freshwater lakes, ski areas and recreational opportunities all within easy reach.
Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 or by e-mail to firstname.lastname@example.org. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.
Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Allegheny does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.