Advancement Operations Associate

ROLE TITLE:  Advancement Operations Associate      

POSITION REPORTS TO: Director of Donor Relations

Summary of Position

Under the direction of the Director of Donor Relations, participate in the implementation and management of a college-wide stewardship program that fosters and nurtures long-term, meaningful relationships between the College and its donors. Play a significant role in the weekly gift processing, acknowledgment and record maintenance activities within Advancement Services. Help facilitate a culture of gratitude on our campus.

As the Advancement Operations Associate, you will:

  • Follow established procedures to record gifts and produce receipts and acknowledgment letters, ensuring that it is done accurately and in a timely manner. Prepare, maintain, and distribute documentation related to new funds, transfers between funds, major gift transactions, matching gift transactions and special gift handling. Provide supporting documentation for transactions as requested by the auditors at the close of each fiscal year. Work closely with the Finance Office to create new funds. Transmit gift activity to the general ledger and reconcile accounts monthly. Create and update constituent records within the Advancement database to ensure data integrity.
  • Steward donors and demonstrate the impact of their giving through the management of the thank you letter and release form process. Coordinate in-person and virtual visits for donors and the students and faculty who benefit from their gifts. Create and manage a student philanthropy education program. Work with campus partners to create a culture change related to gratitude and thanking donors. Plan and manage an annual gratitude event
  • Assist with stewardship, reporting and recognition projects. Keep an up-to-date inventory of all donor recognition plaques and named spaces on campus. Manage and maintain the tree and bench program. Maintain funds, ensuring that all documentation is in order, appropriate parties are notified and budgetary access is assigned.
  • Manage the Institutional Advancement student employee program throughout the year, including Reunion Weekend.

 Experience and Qualifications

  • Bachelor’s degree preferred but will consider years of experience in higher education and donor relations in lieu of a degree.
  • 1-3 years of relative experience to the position’s essential functions
  • Strong organizational, communication and interpersonal skills, and capable of prioritizing multiple tasks and projects simultaneously.
  • Experience with office administration (word processing, filing, etc.)
  • Demonstrated ability to work effectively and positively in a highly collaborative environment.
  • Demonstrated and extensive problem-solving and decision-making skills.
  • Ability to build relationships and foster relationship development.


New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.

This is a non-exempt position and the starting pay rate range for this position is $17.00 per hour.


Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA  16335 or by e-mail to  Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.


Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2022 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges — and one of the top 25 best for undergraduate teaching.

Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.

Visit the Allegheny College Web Site at

posted 6/17/2024