Archives and Special Collections Librarian

ROLE TITLE:  Archives & Special Collections Librarian

REPORTS TO: Dean of the Library

Summary of Position

Preserves, protects, and promotes Allegheny’s history in alignment with the Libraries’ mission and the College’s strategic plans. Leads, develops, and manages Merrick Archives and Special Collections, all of which include physical and digital materials. Oversees day-to-day research and collection operations. Supports the development of effective records management within College offices.

What you will do in this role:

  • Manages daily operations of Merrick Archives and Special Collections by:
    * Supervising the Resource Management Specialist and student workers
    * Appraising, collecting, organizing, and preserving artifacts and records
    * Developing and implementing short- and long-term plans
    * Addressing security and building issues, including humidity
  • Coordinates, facilitates, promotes, and delivers archival and special collections materials to students, faculty, staff, alumni and interested users by:
    * Providing access to records and artifacts
    * Answering reference questions
    * Collaborating with faculty to assist students with historical research
    * Providing instructional sessions or tour visits to campus classes and organizations
    * Organizing and / or contributing to exhibits, publications and campus events
    * Creating and maintaining Merrick Archives, Special Collections, and College committee web pages
    * Responsible for research and responding to copyright and ownership queries.
    * Coordinates Archives and Special Collections with current programs and new curriculum, such as Public Humanities
  • Oversees digitization of archival and special collections artifacts and records.
    * Collaborates with Library staff to develop and maintain digital collections for various platforms, including JSTOR Forum and DSpace.
    * Manages archival and special collections image and student publications collections.
  • Administers the Archive’s record management program.
    * Monitors and implements Allegheny College Archival Records Management policy, recommending changes in the policy as needed
    * Oversees loading of records and metadata in institutional repository, including syllabi, committee and meeting minutes, academic bulletins and handbooks, and select accreditation and assessment reports.
    * Works with relevant parties to help develop and implement a campus-wide records management plan.
  • Manages physical collections by:
    * Identifying, preserving, and making available (1) materials of enduring value related to the history of the College or (2) rare physical primary sources of importance to the curriculum of the College.
    *Creating finding aids and metadata
    * Maintaining an online archives management system for creating and managing metadata, developing finding tools, and making these tools available to the community.


  • Minimum of 4 years required of relevant professional experience.
  • Master’s Degree required
  • Track record of achieving exceptional results.


The Lawrence Lee Pelletier Library is home to the library collections and the Maytum Center for Student Success.  It provides a hub for student success, research, and learning outside the classroom. The Library Services desk on the main floor of the Pelletier serves as the friendly face of the library.

Library Services educates and guides members of the Allegheny community on successfully locating and using resources available through the Library, including library circulation, interlibrary loan, media equipment, research support and instruction, LMS administration, and related services.


New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role. Salary dependent upon qualifications and experience.  The expected minimum salary range point for this position is $58,000 annually.

On April 20,2024 the US Department of Labor announced a final rule, which will take effect on July 1, 2024.  The rule updates and revises the regulations issued under section 13(a)(1) for the Fair Labor Standards Act.  Revisions include increases to the standard salary level threshold for exempt positions.  Where positions currently are considered exempt from overtime, with the upcoming July 1 revisions, some positions may convert to non-exempt, based on the threshold amounts which are regulated by the Federal Government.


Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA  16335 or by e-mail to  Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.


Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2022 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges — and one of the top 25 best for undergraduate teaching.

Allegheny’s undergraduate residential education prepares students for successful, meaningful lives by promoting students’ intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny’s faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.

Visit the Allegheny College Web Site at

posted 6/4/2024