Building Coordinator (Steffee / Doane)

ROLE TITLE:  Building Coordinator (Steffee / Doane)

POSITION REPORTS TO:  Associate Provost

Summary of Position

The Building Coordinator provides administrative support for their assigned academic departments, programs and members of the Provost’s Council.  Administrative support includes assisting department and program chairs with maintaining records, scheduling events, and routine office functions.  The Building Coordinator is the point of contact for room scheduling and is the academic building liaison with Physical Plant, Housekeeping, and IT to report maintenance, cleaning, and technology needs, respectively.

As the Building Coordinator, you will:

  • Manage building spaces. Manage the scheduling and accessibility of rooms and spaces.  Maintain building signage. Serve as point of contact for building upkeep including, but not limited to: weekly walkthrough of building to identify and notify needs to appropriate parties (Housekeeping, Physical Plant, ITS).
  • Serve as a point of contact for department and program needs. This includes: responding to all communications or queries (phone, email, and in person), maintaining files, monitoring and purchasing office supplies, and maintaining web presence.
  • Hire and supervise student assistants.
  • Assist academic department chairs with maintaining financial records. This includes: payment requests, travel forms, expense forms, purchases, and monitoring expenditures and budgets.
  • Schedule department and program meetings or events, such as rehearsals, senior project orals, and course evaluations.
  • Special events.  Coordinate special lecture/visitor events and department-sponsored excursions.  This may include: setting itineraries, communicating with travelers or attendees, assisting with travel logistics (transport, lodging, meals).
  • Faculty searches.  Provide support for faculty searches, including visit logistics.  Assist the chair with new faculty onboarding.
  • Assist the assigned members of the Provost’s Council with scheduling, room bookings, catering orders, managing calendars, and maintaining budgetary records.

Experience and Qualifications

  • High School diploma required
  • 1-3 years of relative experience to the position
  • Strong organizational, communication and interpersonal skills, and capable of prioritizing multiple tasks and projects simultaneously
  • Experience with office administration (word processing, copying, scanning, filing, etc)
  • Ability to learn how to use new software (Google suite of products, WordPress, videoconferencing, Microsoft Office, etc).
  • Demonstrated ability to work effectively and positively in a highly collaborative environment.
  • Demonstrated and extensive problem-solving and decision-making skills

YOUR COMPENSATION

New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.  This is a non-exempt position and the starting range rate for this position is $15.80 per hour.

THE HIRING PROCESS

Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA  16335 or by e-mail to employment@allegheny.edu.  Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

ALLEGHENY COLLEGE

Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2022 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges — and one of the top 25 best for undergraduate teaching.

Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.

Visit the Allegheny College Web Site at www.allegheny.edu

posted 06/27/2024