Executive Assistant

ROLE TITLE: Executive Assistant

POSITION REPORTS TO: Vice President of Institutional Advancement

Summary of Position

Under the direction of the Vice President for Institutional Advancement, this position provides executive-level support to the Vice President for Institutional Advancement. Actively fosters cooperation and communication between individuals and teams within the division and across campus.

As the Executive Assistant, you will:

  • Ensure timely information flow to and from the Vice President including expert prioritization, the handling of extremely confidential and sensitive information, and highly professional contact with on- and off-campus constituencies on behalf of the Vice President.
  • Schedule large and/or complex meetings with key donors, volunteers, and search committees, including high-level executives. Arrange for individual and small group meetings.
  • Prepare and initiate agendas, minutes, reports, and supporting materials for the Advancing Allegheny Committee of the Board of Trustees. Provide high-level administrative support to the Governance Committee and Vice Chair of the Board.
  • Maintain the Vice President’s calendar, email, and other communications, including mail and other correspondence. Draft responses to correspondence for the Vice President’s review.
  • Work closely with the Vice President and Direct Reports to coordinate activities of various offices and individuals within the division. Actively foster cooperation and communication between individuals and teams within the division.
  • Support budget management for principals, tracking expenditures and providing reports as needed; prepare expense reports, credit card statements, payment requests, and travel reimbursements. Finding ways to shift funding in order to address changes in priorities without damaging the overall bottom line and creating zero base budgeting process. Works with the budget managers on the team to ensure they are in budgetary compliance.
  • Act as liaison to the President’s Office and coordinate the President’s travel on behalf of the division in concert with the President’s Assistant. Prepare the weekly President’s Correspondence Reports.
  • Tippie Alumni Center Building Coordinator.


Experience and Qualifications

  • Bachelor’s degree preferred but will consider years’ experience in higher education and/or administrative support in lieu of a degree.
  • 3+ years of relative experience to the position essential functions
  • Strong organizational, communication and interpersonal skills, and capable of prioritizing multiple tasks and projects simultaneously
  • Experience with office administration (word processing, filing, etc)
  • Demonstrated ability to work effectively and positively in a highly collaborative environment.
  • Demonstrated and extensive problem-solving and decision-making skills
  • Ability to build relationships and foster relationship development
  • Ability to work varied hours based upon the needs of the division.



New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.

The expected minimum starting point for this position is $45,000 annually.

On April 20,2024 the US Department of Labor announced a final rule, which will take effect on July 1, 2024.  The rule updates and revises the regulations issued under section 13(a)(1) for the Fair Labor Standards Act.  Revisions include increases to the standard salary level threshold for exempt positions.  Where positions currently are considered exempt from overtime, with the upcoming July 1 revisions, some positions may convert to non-exempt, based on the threshold amounts which are regulated by the Federal Government.


Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA  16335 or by e-mail to employment@allegheny.edu.  Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

ALLEGHENY COLLEGE                           

Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2022 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges — and one of the top 25 best for undergraduate teaching.

Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.

Visit the Allegheny College Web Site at www.allegheny.edu

posted 6/6/2024