As amended February 2021
Employees are expected to store work files using Google Drive to ensure their files are backed up and recoverable should the need arise.
Email, calendar, and any files stored in Google Drive (Google docs or sheets, Microsoft Office files, multimedia files, etc.) are being backed up by Google, which maintains live copies of the data live in multiple locations. Files for other contracted services, such as Canvas, are also duplicated and backed up regularly. The College does not backup any of the files housed at Google or at any of our other contracted service providers. Library and Information Technology Services (LITS) maintains two live copies of files housed in locally-hosted systems managed by LITS, such as Ellucian Colleague. These files are also backed up regularly and full backups are housed off site.