Matt McCrillis

New Waiting Room and Passcode Requirements for Zoom Meetings Starting July 19

Zoom recently announced that starting July 19th, all meetings will be required to have either a Passcode or Waiting Room enabled. For any Zoom meetings that do not have a Passcode or Waiting Room enabled by this date, Zoom will enable a Waiting Room for you.

An extensive FAQ document regarding this change is available on Zoom’s Support page to provide more information.

For any additional, related questions or concerns, please contact us at infodesk@allegheny.edu .

 

 

Tech Tip Tuesday – New Shortcut to Quickly Start a Google Meet Session

Google recently added another ‘.new’ browser shortcut for Google Meet, providing another (quick) way to start a meeting. A minor addition, but useful for someone who uses Google Meet frequently.

Typing meet.new in the address bar of your web browser will automatically open a new Google Meet session:

 

On a related note, this feature has also previously been available for Google Docs, Sheets, and Slides – with docs.new, sheets.new, and slide.new. Give it a try!

Recent Phishing Attempts

Reports of a phishing attempt were brought to the attention of LITS by several in the community. The message claimed to be coming from a college employee. 

This is a good reminder to the Allegheny community to be cautious when receiving unexpected emails.

If you get a message you think is phishing/spam you should:  

  1. Not click on links in the message
  2. Follow up by other means.  
  3. Report it as spam/phishing in Gmail

Please do not hesitate to contact the InfoDesk at infodesk@allegheny.edu to report phishing attempts or obtain more information.

LITS always encourages safe account practices and would encourage you to visit the LITS website to change your password if you ever feel that your account credentials have been compromised.  In addition, two-factor authentication is an added layer of protection against this possibility.

Tech Tip Tuesday: Edit Calendar events directly in Gmail and Google Docs

Quick-access side panel in Gmail

A new feature was announced earlier this month which allows you to now create and edit Calendar events directly from Gmail and Docs!

Events can be created or edited from the quick-access side panel, without having to go to the full Calendar page in your browser, making it easier to work with multiple G Suite products in the same window.

See the original post from the G Suite Updates blog for more information.

Tech Tip Tuesday: New Quick Settings Menu in Gmail

Gmail quick settings menu

Announced last month from the G Suite Updates Blog, a new quick settings menu focused on customization has been added to Gmail.

Clicking on Settings in Gmail will now display the quick settings menu. From the quick settings menu, you can adjust settings which include inbox density, theme, inbox type, and more. (The full settings menu is still available, and no new settings were added.)

See the original announcement from the G Suite Updates Blog for more information.

Tech Tip Tuesday – Record Audio in MacOS and Windows

Need to record some audio on your computer? Windows and Mac OS both have built-in, easy to use applications for doing so!

Record Audio in Windows 10 with Voice Recorder:

  1. Launch Voice Recorder by clicking the Start button, and begin typing “Voice Recorder”. (The application should populate in the search results.) Click Voice Recorder.
  2. Click the Record button to begin recording audio.
  3. When finished, click the Stop button. A new window will appear showing any recent recordings. You can listen to your recordings here.
  4. Right-click on your recorded clips for more options such as deleting, renaming, or opening the location of your file. (Recordings are saved in Documents > Sound recordings.)

Record Audio in mac OS with Voice Memos:

  1. Launch the Voice Memos application. (Open a new Finder window. Voice Memos can be located in the Applications folder.)
  2. Click the Record button. (Click Pause to pause your recording, and click Resume to continue.)
  3. When finished, click Done in the lower-right corner.
  4. Click the Play button to listen to your recording, or you can click the Edit button in the top-right corner to make changes to your recording.

Upcoming Retirement of EZ Proxy

LITS has recently upgraded how members of the Allegheny College community access resources on the LITS website. The old system, EZ Proxy, will soon be completely retired and replaced by the new system, OpenAthens. On June 30th, EZ Proxy bookmarks and links will cease to work, and we will complete the transition to the new OpenAthens system.

If you currently have any bookmarked EZ Proxy links, please navigate to the resources through the LITS website and re-bookmark the links using OpenAthens.

We hope to make this transition as smooth as possible. If there is any assistance that we can provide, please don’t hesitate to let us know by calling the InfoDesk at x3768, or email us at infodesk@allegheny.edu.

Tech Tip Tuesday – Add Multiple Hyperlinks in a Single Cell in Google Sheets

A new feature was recently released for Google Sheets which allows you to add multiple hyperlinks in the same cell.

You can now do so by highlighting specific words or strings in a cell and clicking on the link button in the toolbar (or Ctrl+K/Cmd+K if you prefer keyboard shortcuts!)

Image of the insert hyperlink button on the toolbar

 

 

Repeat this process to add multiple hyperlinks in the same cell.

When hovering over a cell that contains multiple links, they are displayed sequentially, in a box below the cell:

Image of multiple hyperlinks in a single cell

 

 

 

 

 

 

Lastly, if you right-click on a cell containing multiple hyperlinks, you can open them all at once!