Matt McCrillis

Recent Phishing Reports

A recent phishing attempt was brought to the attention of LITS by several in the community. The message claimed to be coming from a college employee. The fact that the message did not come from allegheny.edu is what helped to identify the phishing attempt.

This was a good reminder to the Allegheny community to be cautious when receiving unexpected emails.

If you get a message you think is phishing/spam you should:  

  1. Not click on links in the message
  2. Follow up by other means.  
  3. Report it as spam/phishing in Gmail

Please do not hesitate to contact the InfoDesk at infodesk@allegheny.edu or by phone at extension 3768 to report phishing attempts or obtain more information.

LITS always encourages safe account practices and would encourage you to visit the LITS website to change your password if you ever feel that your account credentials have been compromised.  In addition, two-factor authentication is an added layer of protection against this possibility.

Tech Tip Tuesday – Google Drive Cheat Sheet

Today’s tech tip highlights the Drive cheat sheet brought to you by the G Suite Learning Center.

The cheat sheet can serve as a quick reference guide to help you be more productive when working in your Google drive, and includes instruction on how to:

  • Upload files from your computer and create new documents right in Drive
  • Work with your files stored in Drive
  • Share your files and folders
  • Access files from other devices

What types of tech tips would you like to see more of? We would love to hear your feedback! Email us at infodesk@allegheny.edu.

Tech Tip Tuesday – Best Practices for File Naming

Keeping your files organized in such a way that you can locate them quickly makes life a lot easier!

Here are five guidelines for naming and organization:

  1. Have a distinctive, human-readable name that gives an indication of the content.
  2. Follow a consistent pattern that is machine-friendly.
  3. Organize files into folders (when necessary) that follow a consistent pattern.
  4. Avoid repetition of semantic elements among file and directory names.
  5. Have a file extension that matches the file format (no changing extensions!)

For more information on good practice, take a look at the full article on our LITS Tutorials web page.

What types of tech tips would you like to see more of? We would love to hear your feedback! Email us at infodesk@allegheny.edu.

Tech Tip Tuesday – View the Edit History of a Cell in Sheets

You can now easily view the edit history of a cell in Google Sheets! This includes who made the last edit, when that edit was made, and the cell’s previous value.

To start using Show edit history:

  • Right click on any cell and select “Show edit history” from the dropdown menu.
  • A dialogue box will appear that will show you:
    • The user who last made a direct edit in the cell
    • A timestamp of the edit
    • The previous value and current value of the cell
    • Arrow keys in the top right corner which toggle back and forth between edits

For more information and to see the original G Suite Update posting, click here.

What types of tech tips would you like to see more of? We would love to hear your feedback! Email us at infodesk@allegheny.edu.

Wireless Network Maintenance Monday July 1st

System maintenance taking place across campus the morning of Monday, July 1st may briefly impact wireless connectivity for AC-Guest and AC-Wireless. If any devices lose connectivity, restart the device and attempt to reconnect.

If devices are still unable to connect after restarting, please contact the InfoDesk at 814-332-3768.

Tech Tip Tuesday – LITS Tutorials

Today’s tech tip is to highlight our LITS Tutorials page, which contains a variety of helpful resources for you. Our tutorials page provides valuable information for an assortment of topics such as:

  • Printing across campus
  • Best practices
  • G Suite, (such as Google Drive and other Apps)
  • Mitel Phone System
  • Connecting to our wireless network
  • And much more!

Are there any tutorials on our page that are not present that you would like to see? Have any recommendations? Contact infodesk@allegheny.edu and let us know!

Printing Disruption Tuesday June 25th

System maintenance taking place on the afternoon of Tuesday, June 25th will cause a brief disruption in which printing will be unavailable. This disruption should last no longer than 15 – 30 minutes.

If anyone is unable to print for longer than the time expected, please contact the InfoDesk for support at 814-332-3768.

LITS encourages printing through the Release Printers queue whenever possible. Please see our LITS web page for printing on campus to learn how to print to the Release Printers queue.

Wireless Network Maintenance Monday June 24th

System maintenance taking place across campus the morning of Monday June 24th may briefly impact wireless connectivity for AC-Guest and AC-Wireless. If any devices lose connectivity, restart the device and attempt to reconnect.

If devices are still unable to connect after restarting, please contact the InfoDesk at 814-332-3768.

Tech Tip Tuesday – Set Expiration Dates for File Access

Another great one from the G Suite Learning Center!

You have the capability to set an expiration date to limit or end access to any file in Google Drive. Try it out by following the steps below:

  1. In Google Drive, open the file.
  2. Click Share.
  3. Share the file if it is not already shared.
  4. Click Advanced.
  5. Hover over the person’s name and click Set Expiration.
  6. Change the access expiration date.
  7. Click Save Changes and then click Done.

What types of tech tips would you like to hear about? Have any recommendations? We would love your feedback – contact infodesk@allegheny.edu and let us know!