News and Updates

Extended Date for Waiting Room and Passcode Requirements for Zoom Meetings

Last week, LITS shared an announcement from Zoom informing that starting July 19th, all meetings would be required to have either a Passcode or Waiting Room enabled.

Zoom just recently announced that they are extending the date for these security requirements to September 27th, 2020. For any Zoom meetings that do not have a Passcode or Waiting Room enabled by this date, Zoom will enable a Waiting Room for you.

An extensive FAQ document regarding this change is available on Zoom’s Support page to provide more information.

For any additional, related questions or concerns, please contact us at infodesk@allegheny.edu .

Tech Tip Tuesday – Google Chat Rooms

Among other communication methods such as phone and email, rooms in Google Chat can be a valuable tool to help teams collaborate.

Setting up a new room can be accomplished in a few steps:

  1. In Google Chat, click Find people, rooms, and bots in the top-left.
  2. Click Create Room, then enter a name for your room. Click Create.
  3. Now, to add others to the room, click Add people & bots. Enter the desired members’ names or email addresses, select them, and click Send when finished.

Need to add someone to the room later?

  1. On the top, click the room name, then click Add people & bots. As before, enter the desired members’ names or email addresses, select them, and click Send when finished.

New Waiting Room and Passcode Requirements for Zoom Meetings Starting July 19

Zoom recently announced that starting July 19th, all meetings will be required to have either a Passcode or Waiting Room enabled. For any Zoom meetings that do not have a Passcode or Waiting Room enabled by this date, Zoom will enable a Waiting Room for you.

An extensive FAQ document regarding this change is available on Zoom’s Support page to provide more information.

For any additional, related questions or concerns, please contact us at infodesk@allegheny.edu .

 

 

Tech Tip Tuesday – New Shortcut to Quickly Start a Google Meet Session

Google recently added another ‘.new’ browser shortcut for Google Meet, providing another (quick) way to start a meeting. A minor addition, but useful for someone who uses Google Meet frequently.

Typing meet.new in the address bar of your web browser will automatically open a new Google Meet session:

 

On a related note, this feature has also previously been available for Google Docs, Sheets, and Slides – with docs.new, sheets.new, and slide.new. Give it a try!

Recent Phishing Attempts

Reports of a phishing attempt were brought to the attention of LITS by several in the community. The message claimed to be coming from a college employee. 

This is a good reminder to the Allegheny community to be cautious when receiving unexpected emails.

If you get a message you think is phishing/spam you should:  

  1. Not click on links in the message
  2. Follow up by other means.  
  3. Report it as spam/phishing in Gmail

Please do not hesitate to contact the InfoDesk at infodesk@allegheny.edu to report phishing attempts or obtain more information.

LITS always encourages safe account practices and would encourage you to visit the LITS website to change your password if you ever feel that your account credentials have been compromised.  In addition, two-factor authentication is an added layer of protection against this possibility.

Reflections on Social (In) Justice: A Digital Collection

If you are a member of the Allegheny community (students, faculty, staff, and alumni), the Allegheny College Archives invites you to share your reflections about social (in)justice in light of the inequities revealed by the impact of the COVID-19 Pandemic, recent acts of racial violence, and the related protests by submitting creative works for the College’s digital collections. Individuals telling their stories is part of our entire community being seen, heard, and valued and is part of our joint commitment  to creating an inclusive, respectful and safe residential learning community that actively confronts and challenges injustice. This project intends to help us share our stories as a way to build understanding, strengthen our community, foster human connection, and preserve personal accounts of these troubling events for future generations and scholarly research. Visit our website to learn more about submitting your work or submit directly here. We will accept your essays, poems, photographs, videos etc., that share your reactions and feelings about the life-changing events of recent weeks. Tell us how these historic events in this turbulent time have impacted your life. We will accept your creative reflections at least through 2020. If you have any questions, please contact Ruth Andel, Archivist (merrick@allegheny.edu) or Beau Smith, Digital Resources Librarian (bmith3@allegheny.edu).

Tech Tip Tuesday: Edit Calendar events directly in Gmail and Google Docs

Quick-access side panel in Gmail

A new feature was announced earlier this month which allows you to now create and edit Calendar events directly from Gmail and Docs!

Events can be created or edited from the quick-access side panel, without having to go to the full Calendar page in your browser, making it easier to work with multiple G Suite products in the same window.

See the original post from the G Suite Updates blog for more information.

Tech Tip Tuesday: New Quick Settings Menu in Gmail

Gmail quick settings menu

Announced last month from the G Suite Updates Blog, a new quick settings menu focused on customization has been added to Gmail.

Clicking on Settings in Gmail will now display the quick settings menu. From the quick settings menu, you can adjust settings which include inbox density, theme, inbox type, and more. (The full settings menu is still available, and no new settings were added.)

See the original announcement from the G Suite Updates Blog for more information.

Tech Tip Tuesday – Record Audio in MacOS and Windows

Need to record some audio on your computer? Windows and Mac OS both have built-in, easy to use applications for doing so!

Record Audio in Windows 10 with Voice Recorder:

  1. Launch Voice Recorder by clicking the Start button, and begin typing “Voice Recorder”. (The application should populate in the search results.) Click Voice Recorder.
  2. Click the Record button to begin recording audio.
  3. When finished, click the Stop button. A new window will appear showing any recent recordings. You can listen to your recordings here.
  4. Right-click on your recorded clips for more options such as deleting, renaming, or opening the location of your file. (Recordings are saved in Documents > Sound recordings.)

Record Audio in mac OS with Voice Memos:

  1. Launch the Voice Memos application. (Open a new Finder window. Voice Memos can be located in the Applications folder.)
  2. Click the Record button. (Click Pause to pause your recording, and click Resume to continue.)
  3. When finished, click Done in the lower-right corner.
  4. Click the Play button to listen to your recording, or you can click the Edit button in the top-right corner to make changes to your recording.