Technology Proficiency: Google Drive

For Help with these skills, visit the Google Drive Help center, our Drive File Stream page, or contact the InfoDesk.

Google DriveBasic Proficiency

Users with a basic understanding of Google Drive should be able to use Drive to organize, backup, share, and recover earlier versions of all of their files including Word, Excel, Powerpoint documents; pictures and graphics; music; and videos. They should know how to activate the Drive File Stream client to access cloud content directly from their computer’s native file browser (Finder in Mac OS X and Explorer in Windows). Learn the benefits of using Google Drive.

Desktop Interface for Drive (File Stream)

  1. Install or activate Drive File Stream (File Stream is already installed on most College-owned computers)
  2. Sign into File Stream and create desktop shortcut to G: Drive
  3. Use Finder in Mac OS X or Windows Explorer to access data in the G: drive
  4. Use folders to organize files in both the web browser based interface and the G: drive

Web Browser Interface for Drive

  1. Understand the differences among and be able to use the basic menu items: My Drive, Shared With Me, Recent, Starred, Trash.
  2. Move files from Shared with Me or domain into My Drive.
  3. Create New Files and Folders in My Drive.
  4. Upload files to Drive.
  5. Use folders to organize files.
    1. Rename folders or files.
    2. Move folders or files.
  6. Recover older versions of files.
  7. Share Files.
    1. Understand how to restrict access to certain individuals, all individuals at Allegheny, only those people at Allegheny with the link, anyone with link, public on the web (like a web site)
    2. Understand how to set permissions: view only access, allow commenting and suggesting but not editing, grant editing privileges, change ownership
    3. Shareable links
      1. Set permissions
      2. Get URL to share
    4. Share with individuals or groups
      1. Set permissions
      2. Send email with or without embedded document
  8. Search My Drive by keyword, file type, owner, and opens with.

Advanced Proficiency

  1. Set-up and use Google Drive mobile apps.
  2. Use Google shared drives.


Last revised March 17, 2015