Step 1: Get Program Information
The International Education Office can help you review different programs and help you determine which one best fits your needs. That is, in order for us to assist you, you need to know what your goals are for studying abroad, what your financial parameters are, and of course, what country you want to study in. For guidelines to assist in comparing different programs, check here. You are responsible for getting all the necessary application and information forms from any independent programs that you may choose.
- To discuss off campus study with our office, please make an appointment with Lenee McCandless here or Lucinda Morgan here
Step 2: Obtain Allegheny Approval to Study Off-Campus
Regardless of whether you are applying to participate in an Allegheny-sponsored program OR an independent program, you must first be approved by your academic advisor and by the International Education. Submit your application requirements to the International Programs and Services Office by 5PM on February 20 for fall programs or by September 20 for spring programs. The Allegheny approval deadline is independent from the application deadline of the particular program you are applying to. If you are approved to study off campus, International Education will assist you with your host school application. The minimum requirements for Allegheny approval are:
- Applicants must have a 2.75 GPA to be considered for off campus study.
- In your statement of purpose please describe how study abroad or U.S.-based off-campus study is related to your major, minor or other clear academic/ professional goals at Allegheny; include why it is important for you to participate in the particular semester you are applying for, and why you cannot accomplish these academic goals on campus. Please make sure you have read the program description on the program homepages before you write your statement so that you are aware of the program structure, goals, philosophy, parameters, and restrictions.
- You must meet the requirements of the program(s) to which you apply (e.g., GPA, language requirement, class standing).
- You must be approved by your academic advisor for the program to which you are applying (if you are double majoring, both advisors will need to approve your plans to study off-campus, therefore, you need two separate approval forms). If you have not declared a major yet, or do not have an advisor in your major yet, you must discuss with the department chair of your intended major how studying off-campus will affect your graduation requirements; the chair must complete the second page of the academic approval form in addition to the approval from completed by your current academic advisor. If you plan to complete a minor on the program, we strongly recommend that you meet with the director of the minor to review program materials.
- Sophomores are generally not approved for off-campus study it is highly suggested that students are in residence at Allegheny during the last semester of study.
- You may study off campus for only one semester only with Allegheny financial aid. Allegheny aid may not be applied to a second semester except for the following academic year programs: MSID Ecuador, Kenya, Senegal; University of Cologne; Angers-Paris sequence; Keio University; an approved Spanish language sequence (Argentina-Spain, Mexico-Argentina, Spain-Mexico). If you decide to stay away for an additional semester without advance approval, you must take the additional semester as a Leave of Absence. This means you do not qualify for any financial aid, and the College will not facilitate the transfer of student loans to the off-campus program.
- You must meet the February 20th filing deadline for fall programs or the September 20th filing deadline for all spring programs. Applications submitted after this date will not be considered. All decisions by the Admissions Committee are final and not eligible for appeal.
- Applicants on academic or disciplinary probation are ineligible for study away. Applicants who have recently been suspended from Allegheny College or will have just ended a probationary period upon going abroad will be required to show academic or behavior improvement prior to final approval. Please note we reserve the right to review student record in conjunction with the Dean of Student’s office. Our intention is to insure that you adhere to appropriate Allegheny and program standards while away.
A completed application includes the following:
- Completed Allegheny Application Form submitted to the International Programs and Services Office by you (on-line version).
- Completed Academic Approval Form to be completed and returned to the International Education Office by your academic advisor. Please check with you advisor before the application deadline to make sure that they have completed the required forms on your behalf.
- A copy of your unofficial transcript printed from Webadvisor which includes a listing of all of the courses that you have completed to date and your grades in those courses. Please submit your unofficial transcript in hard copy to the International Education Office in Pelletier (Office 261). Applications without a transcript will not be considered.
Step 3: If Approved, Attend Mandatory Pre-Departure Meetings
International Education will hold pre-departure meetings. At the meetings, you will:
- receive the program application if you are studying on an Allegheny sponsored program,
- receive a checklist of things to do prior to departure,
- read materials and participate in activities for EXL 300, the required (one-credit) pre-departure/re-entry course dealing with cross-cultural learning, communication and experiential learning,
- meet other students who will be studying away,
- review travel logistics, including passport and visa information, immunizations, health and safety information.
Step 4: Get your Passport, Visa (if necessary), and Plane Ticket once you are approved by your host program
Enjoy your semester away!