FAQ – Employees
Last Updated on April 16, 2025
Payslips
How do I view my payslips/paystubs in Oracle?
Only payslips for 2024 and beyond are be available in Oracle. They can be viewed in the Pay tile under My Pay slips.
Can I access paystubs for previous years in Oracle?
You will only have access to paystubs for 2024 and onward in Oracle.
Direct Deposit and Tax Withholding
How do I update my direct deposit information in Oracle?
You can update your direct deposit information in Oracle at ME> Pay>Payment Methods.
How do I update my tax withholding information in Oracle?
You can update your tax withholding information in Oracle at ME>Pay>Tax Withholding.
Reporting Time off and Leaves
As an exempt (salaried) employee can I request a half day increment of sick or vacation leave?
Exempt (salaried) employees are be able to request sick and vacation leave in half day or whole day increments. To do this go to Me>Time and Absences>Add Absences, add the relevant time type, then update the default of 8 hours to 4 hours and click on the Submit button in the upper right corner.
How do exempt (salaried) employees report leave?
In Oracle, submit absences at least on a biweekly basis in conjunction with the payroll schedule (or in advance). Balances and requests will now be shown in hours, rather than days.
How do non-exempt (hourly) employees report time worked and absences changes?
Your time worked is recorded either through the Web Clock function in Oracle or using a Timecard in Oracle. Absences are also be requested in Oracle through Time and Absences. Employees enter their own requests for time-off in advance or as they occur. Accrual absences can be submitted only if there is a sufficient current accrual balance.
How can I record a missed clock in or out?
Login to Oracle and record the missed clock in or out by going to the Time Clock tile, selecting actions and then request change.
Absence Balance & Existing Absences
How do you submit and absence in Oracle?
Absences are requested in Oracle through Time and Absences. Employees enter their own requests for time off in advance or as they occur. Accrual absences can be submitted only if there is a sufficient current accrual balance.
How can I view my absence balances?
You can view your absence balances for both sick and vacation time by clicking on the Absence Tile in Oracle under Time and Absences.
How can I view any existing absences I’ve entered in Oracle?
Under ME>Time and Absences> Existing Absences, you can List of all absences and their statuses:
- Awaiting approval, denied, withdrawn, saved, in progress, scheduled, completed.
- In progress: Absence in current pay period.
- Saved: entered but not submitted
How do I enter a half day of sick or vacation?
To do this go to Me>Time and Absences>Add Absences, add the relevant time type, then update the default of 8 hours to 4 hours and click on the Submit button in the upper right corner.
Personal Information
How do I update my personal information in Oracle?
Emergency contact information should be entered in Oracle. Log in to Oracle and enter your emergency contact under Me>Personal Information>Family and Emergency Contacts.
Other information is being loaded from Banner, to review or update the data in Oracle go to:
- ME>Personal Details: preferred name, gender, and race/ethnicity
- ME>My Public Information: directory information visible to the campus
- ME>Personal Info>My Compensation: current pay rate
- ME>Contact Info: addresses, phone number and email addresses
- ME>Pay>Payment Methods: direct deposit accounts and amounts
- ME>Pay>Tax Withholding: tax withholding for NC and Federal taxes
- ME>Benefits>Your Benefits: your 2024 benefit enrollment elections and your dependents and, beneficiaries linked to those benefits
Does updating your address in Oracle flow through and update in other areas including benefits?
Yes, updating your address in Oracle will update your address for all your Davidson internal records and benefits.
Benefits
How can I view my elected benefits?
You can view your current benefits in Oracle by clicking on ME>Benefits>Your Benefits.
How do I elect benefits?
You elect benefits in Oracle by going to ME>Benefits>Your Benefits.
What if I have a qualifying life event?
If you have a qualifying life event, make those changes in Oracle within 30 days of the event. If you add a dependent or new beneficiary, this must be done BEFORE reporting a life event or making changes to your plan coverages.
What if I need to make changes to my HSA or beneficiaries?
You can make changes to your HSA contribution or beneficiaries at any time in Oracle.
W-2s
How do I access my W-2?
W-2’s are be available in Oracle by the IRS deadline under Me>ADP, Duo prompt, then select ‘review’ under ‘Your Tax Statements Are Ready’.
Can I access my W-2s prior to 2023 in Oracle?
No, you do not have access to W-2s from before 2023 in Oracle.
Performance
How do I enter my performance goals in Oracle?
You can enter your performance goals by selecting ME>Career and Performance > Goals in Oracle.
Oracle Access from Computers, Phones and Tablets
How can I access Oracle?
Oracle can be accessed at oracle.davidson.edu, from a computer, mobile device, or tablet. Navigation will be similar, but the look and access may vary slightly depending on your device. On desktop and laptop computers Oracle Cloud is available with a Duo prompt. Smartphones must be on campus, and logged on to eduroam WiFi to access Oracle Cloud. Tablets must access Oracle Cloud through VPN.
Can I access Oracle through an APP?
There is not a general Oracle app, you will need to access Oracle from a web browser. An Oracle Expenses app is available for that specific task.
I can’t see my usual specialized apps or specific information, what is happening?
Some processes and settings in Oracle Cloud require you to be connected to the eduroam network on campus, or be connected to VPN to access them. This is a safety feature that helps provide security for sensitive information and tasks. When connecting via Davidson VPN , make sure to use 01-OffCampus(Tunnel) or another specialized connection you have available from your department. Do not use 01-OffCampus(Regular.)
Oracle Training Materials and Help
How can I find help and support for Oracle Cloud?
The Get Support page lists common areas of support and specific contact information for HR, the Controller’s Office and T&I.