If the information you need does not appear below, contact the Office of Foundation & Corporate Relations at (814) 332-3864.
If the foundation you are applying to does not have its own budget template, you can use this budget template as a guide. (Please make a copy of the Google Sheet so you can make edits.)
If your grant allows summer salary, most proposal budgets include 1/9 or 2/9 of salary, depending upon whether you anticipate spending one or two months of full-time employment on the grant work. The following chart provides sample calculations for summer stipends for faculty. These should be used only if the funder has no specific guidelines about salaries. Faculty grant-funded salary amounts may not exceed 2/9 of salary.
|Summer Stipend||Summer Fringe Benefits|
|Salary||1/9 (1 mo.)||2/9 (2 mo.)||1/9 x .0765||2/9 x .0765|
Whenever grant funds are used to pay salaries and wages, associated fringe benefits must also be charged to the grant, so they need to be included in your budget. Fringe includes costs such as social security, unemployment/worker’s compensation, retirement and health insurance. Allegheny’s fringe rates are listed below:
Fringe benefit rate for academic year: 43.5% of salary
For example, if the total salaries and wages for the academic year of the project are $6,400, the fringe would be $6,400 x .435 = $2,784.
Fringe benefit rate for summer salaries and/or stipends: 7.65% of summer stipend/salary
Indirect costs include costs that are frequently referred to as overhead expenses (for example, rent and utilities) and general and administrative expenses (for example, employees’ salaries, accounting department costs and personnel department costs). College policy requires you to include indirect costs in your budget, if permitted by the funder. For federal grants, the college negotiates indirect cost rates for both on-campus and off-campus work with the Department of Health and Human Services, and this sets the rates to be used for all federal grants. These rates must be used unless the specific program guidelines dictate otherwise. We have also included guidance about non-federal grants:
Federal indirect cost rate (on campus): 46% of salaries and wages
For example, if the total salaries (including summer stipends) and wages of the project are $6,400, the overhead would be $6,400 x .46 = $2,944.
Federal indirect cost rate (off campus): 25% of salaries and wages
Indirect cost rate for non-federal grants: Maximum permitted by the funder. If no guidelines are provided, the indirect cost rate should be 15% of the total grant budget.
If you have any questions about this or would like more information, please contact the FCR office at firstname.lastname@example.org.
Dr. Amber Pouliot
Director, Foundation & Corporate Relations
Congressional District: 3rd
State Senatorial District: 50th
State Representative District: 6th
|Honorable Mike Kelly
U.S. House of Representatives
1707 Longworth House Office Building
Washington, DC 20515
(202) 225-5406, Fax (202) 225-3103
208 East Bayfront Parkway, Suite 102
Erie, PA 16507
(814) 454-8190, Fax (814) 454-8197
|Senator Pat Toomey
248 Russell Senate Office Building
Washington, DC 20510
(202) 224-4254, Fax (202) 228-0284
|Senator Robert Casey, Jr.
383 Russell Senate Office Building
Washington, DC 20510
(202) 224-6324, Fax (202) 228-0604
17 South Park Row, Suite B-150
Erie, PA 16501
(814) 874-5080, Fax (814) 874-5084
|Senator Michele Brooks
Senate Box 203050
Harrisburg, PA 17120-3050
(717) 787-1322, Fax (717) 772-0577
100 Hadley Road
3 Greenville Plaza West
Greenville, PA 16125
(724) 588-8911, Fax (724) 588-5464
|Representative Brad Roae
151 East Wing
Harrisburg, PA 17120-2006
(717) 787-2353, Fax (717) 782-2902
900-920 Water Street
Meadville, PA 16335