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Open Enrollment

Posted on June 20, 2024 | Filed under General News

Everyone is asked to complete open enrollment, regardless if there are any changes in your preferred elections. This is due to the conversion to bi-weekly payroll.

If you have not done so already, please complete your Open Enrollment by the end of business day, June 21 (today).

To Begin the Process:

  • Login to Employee Self-Service
  • Navigate to: Employee > Benefits > select Begin Enrollment
  • Information will be provided on the top of each screen of the enrollment process to assist you.

Today is the last drop-in info session held in Murray Hall, Room 117, from 10 am-1 pm. These are open to everyone. Members of the Human Resource team will be onsite to answer any of your questions or help you through the process.

The Office of Human Resources, Bentley Hall Room 212, is open to assist you through the process or they are available for phone calls 814-332-2312 or to schedule a virtual meeting.

Cup N’ Spoon Event, AAC & SAC

Posted on June 20, 2024 | Filed under General News

AAC and SAC are hosting a frozen yogurt event on Wednesday, June 26, from 12:30 to 1:30 pm in the Campus Center Lobby (Gator Quad, weather permitting).

The first 100 non-instructional employees will receive a FREE frozen yogurt from Cup N’ Spoon! The offer is limited to one cup per person. Prizes will be drawn at 1:30 pm.

Open Enrollment/Bi Weekly Payroll Reminders

Posted on June 17, 2024 | Filed under General News

The Office of Human Resources would like to provide a few reminders regarding Open Enrollment and the Bi-Weekly pay schedule. For both, we request a completion date of June 21, 2024.

Open Enrollment
If you have not done so already, please complete your Open Enrollment by the end of business day, June 21.

Everyone is asked to complete open enrollment, regardless if there are any changes in your preferred elections. This is due to the conversion to bi-weekly payroll.

To Begin the Process:

  • Login to Employee Self-Service
  • Navigate to: Employee > Benefits > select Begin Enrollment
  • Information will be provided on the top of each screen of the enrollment process to assist you.

Bi-Weekly Payroll Conversion
Allegheny College will be transitioning all employees who are currently paid on a monthly pay schedule to a bi-weekly schedule. There will not be a change to the payroll of student workers. We anticipate this transition will occur between July 1 and August 1, 2024. Prior to the conversion we will communicate the effective date.

If the conversation date is July 1, monthly paid staff and faculty will receive their monthly paycheck June 28th, and effective July 1, the bi-weekly pay cycle will occur.

As we are getting closer to the transition to bi-weekly payroll, we wanted to direct you to the Human Resources Payroll site that will adequately give you all the resources needed in preparing for this transition.

Please have changes and updates to your direct deposit, W4, and 403b contributions completed and turned into the Office of Human Resources by June 21, 2024.

The Office of Human Resources is always available should you require any assistance or guidance with this transition. The extension to call is x2312.

Summer Guests This Week

Posted on June 17, 2024 | Filed under General News

Join Conference & Event Services in welcoming the following groups this week:

  • Camp EMS,
  • Volleyball Camps,
  • St. David’s Christian Writer’s Conference,
  • Mark Patrick Seminar,
  • Baseball Tournament

Reminder: Open Enrollment

Posted on June 12, 2024 | Filed under General News

Open Enrollment opened on June 10 and is set to close at 4 pm on June 21.

Due to the conversion to bi-weekly payroll, all staff and faculty are required to complete the open enrollment process, even if no desired changes to their current benefits elections are chosen.

Info Sessions are open to everyone, and will be held in Murray Hall Room 117 on 6/17, 6/19, and 6/21, 10 am-1 pm. The Office of Human Resources, Bentley Hall Room 212, is also open to assist you through the process.

To Begin the Process:

  • Login to Employee Self-Service
  • Navigate to: Employee > Benefits > select Begin Enrollment
  • Information will be provided on the top of each screen of the enrollment process to assist you.

This Open Enrollment Guide is a valuable resource to navigate the process. Please contact the Office of Human Resources at 814-332-2312 with any questions.

How to Report a Hazard!

Posted on June 11, 2024 | Filed under General News

There is a form called Report A Hazard/Near Miss or Make a Suggestion where you can report any risks you notice on campus. If you see anything that seems like it could cause someone to slip, trip, or fall or obstruct the view of a motorist or pedestrian, let the committee know! The form is located on the Safety Committee website.

Not sure where the hazard is? Can’t find your parking lot? Need to know where the closest call box is located? Or want a virtual tour of the campus to familiarize yourself with where everything is located? We have an interactive map of campus with all these details! Check it out!

For Employees: Thurston Classic VIP Hot Air Balloon Ride Raffle

Posted on June 11, 2024 | Filed under General News

As a sponsor of the annual Thurston Classic, Allegheny College receives a ticket for one free ride in a hot air balloon. President Cole has decided to offer this ticket via a raffle to an interested employee.

The selected employee will receive TWO tickets/badges (parking pass included) for admittance to the VIP Tent for Friday, June 14, beginning at 5 p.m. and ONE ticket for the EMPLOYEE to ride in the hot air balloon at 6:30 p.m.

Employees who enter the raffle must be available to attend and be registered to ride by 5:30 p.m. that evening. The winning employee must enter into a Release of Liability & Assumption of Risk Agreement and provide a Medical Information Sheet to the Thurston Classic organizers.

To register for a chance to win, please complete this form. Interested employees must submit this form by 4 p.m. on Wednesday, June 12. The winner will be chosen randomly and notified on Thursday morning, June 13.

Volunteers Needed for Admissions Open House 6/28

Posted on June 10, 2024 | Filed under General News

The admissions team seeks volunteers from 8:30 to 10 am on Friday, June 28 to assist with check-in during their summer open house. Duties may include parking, check-in, directions, or other needs. Assignments will be given based on the needs of the event.

Any Allegheny staff, faculty, or student may volunteer. Please email Rachel Sloan, rsloan@allegheny.edu, by Monday, June 17 if you would like to volunteer.

Online Training Clarification

Posted on June 10, 2024 | Filed under General News

Thank you for your continuing participation and attention to the training assignments throughout the year. The College conducts online trainings not only to provide a safe campus environment, but also in order to remain compliant with various federal regulations, avoid fees, and receive significant insurance discounts. This all allows us to maintain budget goals while keeping everyone on campus safe and knowledgeable.

There are two platforms through which your training is assigned:

1. Safety Training — Oswald (Succeed Management Solutions):

  • Who: Overseen by the Allegheny College Safety Committee, assignments are made based on department and position responsibilities.
  • Why: Safety training is mandated by OSHA and our insurance broker. Participation enables Allegheny to remain compliant with various federal regulations, avoid fees, and receive insurance discounts.
  • How: Emails are from Allegheny College Safety Committee <rminfo@mail-app.lossfreerx.com> with the subject line, “Allegheny College Assigned Safety Training Tasks.” These emails contain a login link and your credentials. The annual safety training for 2024 has been assigned; if you haven’t accessed the email, please check your inbox or spam folder. You may also find a login link on the Safety Committee website or contact Tracey Olenick for login assistance.

2. Cyber Security Training — KnowBe4:

  • Who: Overseen by Allegheny’s Information Technology Services (ITS)
  • Why: Cyber Security training is an audit requirement of Gramm Leach Bliley Act (GLBA) for all community members with an Allegheny email address (excluding students). Participation enables Allegheny to continue to distribute over $12M in Title IX funding.
  • How: Emails are from Allegheny College ITS <do-not-reply@allegheny.edu> with the subject line of  “You’ve been enrolled in security training from KnowBe4.” Always approach the training with a focus on the concepts being shared; training scenarios are provided as examples.

The Information Technology Services and the Safety Committee thank you for your continued support and participation in keeping Allegheny safe and in the know!

End Of Fiscal Year Payable Deadline

Posted on June 9, 2024 | Filed under General News

The end of the Fiscal Year is fast approaching! All invoices, payment requests and travel expense reports will need to be to Accounts Payable, Box W, no later than 4 pm Tuesday June 25, 2024 to be included in the last check run of the fiscal year 2024.

If you plan to via campus mail, be sure they will arrive in financial services before the deadline. If you have any questions please email or call Linda Wescott at 332-4838.