Employment Procedures At-A-Glance
To Apply For A Job
- Explore available positions and complete an application in Oracle for any job(s) you’re interested in.
- Follow up with the supervisor about any additional applications required and to arrange an interview.
Entering Your Time Sheet
Time sheet will be viewable only if all HR forms have been processed.
Student employees and their supervisors will now use Oracle to enter and approve time cards. One significant change is that students should be clocking in and out for each shift using the WebClock.
Students can access Oracle by going to GatorHub and clicking on Oracle under “Employee Systems”.
You can find the step by step instructions for things such as clocking in/out, approving time cards, applying for jobs, etc. here.
Alert
In Case of Injury
All work-related accidents, including minor ones, must be reported immediately to the supervisor and to the Office of Human Resources. An Accident report form, the Employee Injury Report form, must also be completed and submitted to the Office of Human Resources within 24 hours of the occurrence, even though there is no loss of time or medical attention. Failure to report a work-related injury in a timely fashion may jeopardize eligibility for payment of benefits for medical bills or lost time.
Submitting Required Paperwork
If you have never been paid by the college, you must complete the payroll forms and Confidentiality Agreement.
These forms MUST be submitted before you start working. If they are not, there will not be an electronic time-sheet available for you on which to enter hours.
Because we must see your original forms of ID in person to complete your paperwork, you must make an appointment with our office by emailing studentemployment@allegheny.edu.
You can also sign up for an appointment slot here.
Please bring the following with you one of the options for original forms of ID:
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- A) Passport,
- B) Driver’s License/State ID and Birth Certificate,
- C) Driver’s License/State ID and Social Security Card,
- D) Allegheny student ID and Social Security Card; or
- E) Allegheny student ID and Birth Certificate.
***Copies of ID cannot be accepted, you must present originals***
If you are working over Summer or Winter Breaks, you will need to apply for the break position through Oracle.
Student Pay Rates
Student jobs are assigned a pay rate based on the level of responsibility and amount of background knowledge necessary to carry out the job duties. The pay rates are $9, $11 and $13 an hour and the pay rate will be shared as part of the hiring process by the hiring supervisor.