ROLE TITLE: Assistant Registrar
POSITION REPORTS TO: Registrar
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Summary of Position
The Assistant Registrar provides technical and analytical support to the Registrar in maintaining accurate academic records and supporting delivery of the curriculum. This role has a particular emphasis on data integrity, processes, and documentation of student records and course schedules. The Assistant Registrar manages functions within the Student Information System (SIS)—including end-of-semester processing, scheduling, athletic eligibility, and ad hoc reporting. In the Registrar’s absence, this position represents the office on relevant committees and supervises student workers.
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Key Responsibilities
Systems, Records Management, and Compliance
- Assist in the preparation and maintenance of academic records for all students.
- Serve as the liaison between the Registrar’s Office and Information Technology Services (ITS).
- Support implementation of SIS (Colleague or analogous platform) updates, including data conversion and clean-up.
- Ensure compliance with the Family Educational Rights and Privacy Act (FERPA), including oversight of FERPA flag coding.
Scheduling
- Build the academic schedule in the SIS and transfer data to EMS (or analogous platform), including course sections and room assignments.
- Manage registration-related processes such as signature courses, seat caps, and prerequisites.
- Provide oversight and support for consortial course registrations.
Reporting
- Generate and coordinate standard reports tied to Registrar’s Office functions (start/end of semester, pre-registration, registration, grading, degree candidates).
- Produce ad hoc reports for internal planning, data verification, and compliance.
Operational Continuity and Supervision
- Fulfill Registrar responsibilities in their absence.
- Serve as backup for clerical and registrarial processes.
- Assist in training staff.
- Hire, train, and supervise student workers.
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Experience and Qualifications
- Associate’s or vocational/technical degree required; Bachelor’s degree preferred.
- 1–3 years of related experience required; 4–7 years preferred.
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Required Knowledge
- Proficiency with PC-based applications including:
- Microsoft Word
- Excel
- Ellucian Colleague
- Strong data entry skills.
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Required Skills
- Dependability and attention to detail in a service-oriented, multi-task environment.
- Strong organizational skills.
- Excellent interpersonal and communication skills.
- Ability to maintain a high level of confidentiality.
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Compensation
Starting salary will be competitive, based on the candidate’s qualifications and experience.
Expected starting salary: $55,000 annually.
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THE HIRING PROCESS
Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 or by e-mail to employment@allegheny.edu. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.
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ALLEGHENY COLLEGE
Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s 100 top national liberal arts colleges — and including in the top 25 Undergraduate Teaching, Undergraduate Research/Creative Projects, First-Year Experience, and Senior Capstone.
Allegheny’s undergraduate residential education prepares students for successful, meaningful lives by promoting students’ intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny’s faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).
Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.
Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human Resources
Visit the Allegheny College Web Site at www.allegheny.edu
posted 09/23/2025