ROLE TITLE: Accounts Receivable Specialist
POSITION REPORTS TO: Assistant Director of Finance
—
Summary of Position
The Accounts Receivable Specialist is responsible for timely and accurate billing of students each semester for Tuition, Room, Board and Fees. The Accounts Receivable Specialist communicates with students and families regarding student billing accounts in alignment with College policy in a manner that enhances student satisfaction and supports retention. This role prepares and works on non-student billing and contract services billing. This role collaborates regularly with cross functional departments to ensure the accuracy of student billing account activity and collection of balances due.
—
As the Accounts Receivable Specialist, you will:
- Generate student semester bills using the Colleague database process. Apply financial aid to student accounts and review for accuracy. Update student accounts with tuition, room and meal changes through daily postings and review for accuracy. Retain daily posting reports and accurate backup for adjusting transactions
- Routinely review student billing accounts ensuring accuracy of charges, payments and financial aid by collaborating with cross functional departments and manage payment plans to ensure collection of balances.
- Prepare and distribute student account communications for outstanding balances, payment plan follow-up, account inquiries and financial holds. Implement programs aimed at improving communication, efficiency in operation and revenue collection. Actively participate in the review and preparation of materials for the departmental website and other billing related communications.
- Manage finance charges on overdue balances and placement and release of financial holds
- Manage and perform bill collection procedures. Resolve billing issues and inquiries as well as perform bill investigations. Interpret and explain charges, policies and procedures. Maintain accurate records and adequate documentation in resolving student billing issues. Initiate appropriate transaction to satisfy customer requests and internal accounting procedures.
- Manage office email by answering or forwarding all inquiries. Answer phones. Back-up Cashier, student IDs, and ASG Finance Supervisor.
—
Experience and Qualifications
- Bachelor’s degree preferred, Associate degree required.
- Experience in cash receipts, billing, accounts receivable collections, accounts payable and computer applications.
- Strong computing and analytical skills.
- Excellent interpersonal skills and communication abilities.
- General accounting concepts and experience.
—
YOUR COMPENSATION
New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.
This is a non-exempt position and the starting hourly rate range for this position is $17.50. Compensation will commensurate with years of relevant experience.
—
THE HIRING PROCESS
Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 by e-mail to employment@allegheny.edu. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.
—
ALLEGHENY COLLEGE
Allegheny College, founded in 1815, is one of the nation’s most historic and innovative four-year colleges with the distinct requirement of completing a major and minor in different academic areas. This multidisciplinary learning celebrates students’ unusual combinations of interests and provides creative, independent thinkers with a path for educational depth and intellectual growth, preparing them for a successful launch after graduation and even for careers that may not yet exist. Located in western Pennsylvania, 1.5 hours equidistant from Pittsburgh, Cleveland and Buffalo, Allegheny College is one of 40 colleges featured in Loren Pope’s “Colleges That Change Lives” and recently ranked #4 by The Princeton Review in its Top 20 Best Private Schools for Making an Impact. In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges, with special distinctions including one of the top 10 best for senior capstone experience and one of the top 25 best for undergraduate research and creative activities.
Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.
Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human Resources
Visit the Allegheny College Web Site at www.allegheny.edu
posted 3/3/2025