ROLE TITLE: Executive Assistant
POSITION REPORTS TO: Dean for the Student Experience
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Summary of Position
This position supports one Cabinet position – the Dean for the Student Experience — and the Maytum Center for Academic Success by providing administrative, clerical, and project support. The executive assistant will keep the dean’s calendar and schedule, and work on projects as assigned, including work supporting the Honor Code and Gator Success Grants. For Academic Success, the executive assistant coordinates office budgetary activities across the various functional areas and takes the lead in event planning. Integrity, confidentiality, and an ability to work outside normal business hours as needed is required.
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As the Executive Assistant, you will:
- Manage calendars, visitors, and phone calls. Communicate frequently with students, faculty, and staff in order to schedule meetings and events for the cabinet member.
- Support budgetary functions within Academic Success by collecting and uploading reconciled statements and processing invoices/payments.
- Provide administrative support for the Gator Success Grant Committee by maintaining documentation of requests and funding/non-funding of grants, overseeing associated budget account usage, communicating and coordinating funding results with requestors and colleagues across campus and in the community.
- Coordinate the logistics of event, meeting, and program planning and facilitation by scheduling space, ordering catering, securing supplies, marketing events, taking minutes, and maintaining documentation.
- Provide administrative support for various committees and groups on campus as assigned, manage meeting schedules, agendas, and recording minutes.
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Experience and Qualifications
- Associate’s or vocational/technical school degree required; Bachelor’s preferred
- Minimum 1-3 years experience, 4-7 preferred
- Experience in an office environment is preferred
- To perform this job successfully, the Executive Assistant must demonstrate integrity and confidentiality; excellent listening and communication skills; and strong organizational skills. Proficiency with various productivity tools, including the Google Workspace is required.
- The Executive Assistant will possess the ability and willingness to collaborate productively with diverse groups and work productively and tactfully with students and colleagues. The ability to task switch is essential as is being calm in stressful situations.
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YOUR COMPENSATION
New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.
The salary for this position is $46,000 annually. This position is full time, exempt.
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THE HIRING PROCESS
Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 by email to employment@allegheny.edu. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.
Currently there is no application deadline for this position. For certain positions, finalist candidates can expect to engage in various rounds of interviews either in person or via online meetings. Candidates will also have the opportunity to read more about the current work and share thoughts during the interviews.
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ALLEGHENY COLLEGE
Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2022 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges — and one of the top 25 best for undergraduate teaching.
Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).
Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.
Visit the Allegheny College Web Site at www.allegheny.edu
posted 5/22/2025