ROLE TITLE: Human Resource Payroll Administrator
POSITION REPORTS TO: Director of Human Resources
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Summary of Position
The Human Resource Payroll Administrator is responsible for all payroll preparation and processing in the Office of Human Resources. The Administrator performs all activities necessary to accurately process monthly student payroll and bi-weekly exempt and non-exempt payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, reconciling to the general ledger, documenting and updating procedures, and preparing special reports for auditors and Director, or as otherwise needed. Ideally, would have experience with Ellucian and/or Oracle. In addition to payroll, this position will support other Human Resource functions, as needed, in the areas of projects, recruiting, events, policy reviews, community involvement, and meetings.
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What you will do in this role:
As the Human Resource Payroll Administrator, you will:
- Process monthly student payroll and biweekly payroll for exempt and non-exempt employees. Will perform verification of pay data, updating payroll changes to employee records through data entry, and reconciling payroll to output. Additionally, will balance the payroll accounts by resolving payroll discrepancies when needed, work closely with our Financial Aid Office on student work study reconciliation, make payments of voluntary deductions to respective outside recipients, which includes wage attachments, and process voided checks and issuance of manual checks as needed.
- Verify and reconcile quarterly tax reports and deposits, annual tax detailed reports, and W-2 Forms; process payments and file reports to specific taxing authorities. Prepare Year-End reports and reconciliation to Wage & Tax Register and W2 reports.
- Prepare reports and perform processes for college’s annual audit in coordination with the Chief Financial Officer, Controller, and/or other staff members in the Financial Services department. Process electronic transmission of TIAA 403(b) reports and funds to TIAA and verify individual employee account deposits on TIAA website.
- The Payroll Administrator is responsible for processing and overseeing payroll operations while maintaining the institutions Colleague System with updated information related to payroll and employment.
- Ensure compliance with labor laws, tax regulations, and institutional policies regarding payroll and HR systems.
- You will serve as the primary resource for resolving complex payroll matters, the integration of payroll technology solutions, and the advocate for continuous process improvements. December 2025 Allegheny will be converting to Oracle for payroll.
- Collaborate with Financial Aide, HR team, and Finance teams to ensure alignment of payroll data with the organization’s financial practices and policies.
- Respond promptly and professionally to payroll inquiries from employees.
- Support HR work, process, projects, etc. This can include onboarding, recruiting support, special events, data collection, data entry, position control support, et al.
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YOUR EXPERIENCE
- Minimum of 4+ years of relevant professional experience.
- Bachelor’s Degree required but will consider year experience in Human Resources/Payroll in lieu of a Bachelor’s degree.
- Track record of achieving exceptional results in the Human Resource Payroll area
- Experience with Ellucian and Oracle a plus.
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YOUR FUTURE TEAM
The Human Resources Department aspires to be the model for excellence and leadership in human resources, delivering strategic and progressive human resource solutions and counsel that support and enable the College’s mission and strategy. We strive to be a catalyst that makes Allegheny College an employer of choice.
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YOUR COMPENSATION
New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.
The expected minimum salary range for this position is $62,000 annually.
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THE HIRING PROCESS
Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 or by e-mail to employment@allegheny.edu. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check. For certain positions, finalist candidates can expect to engage in three rounds of interviews either in person or via Online meetings. Candidates will also have the opportunity to read more about the current work and share thoughts during the interviews.
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ALLEGHENY COLLEGE
Allegheny College, founded in 1815, is one of the nation’s most historic and innovative four-year colleges with the distinct requirement of completing a major and minor in different academic areas. This multidisciplinary learning celebrates students’ unusual combinations of interests and provides creative, independent thinkers with a path for educational depth and intellectual growth, preparing them for a successful launch after graduation and even for careers that may not yet exist. Located in western Pennsylvania, 1.5 hours equidistant from Pittsburgh, Cleveland and Buffalo, Allegheny College is one of 40 colleges featured in Loren Pope’s “Colleges That Change Lives” and recently ranked #4 by The Princeton Review in its Top 20 Best Private Schools for Making an Impact. In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges, with special distinctions including one of the top 10 best for senior capstone experience and one of the top 25 best for undergraduate research and creative activities.
Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Allegheny does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.
Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human Resources
Visit the Allegheny College Web Site at http://www.allegheny.edu
posted 3/21/2025