Users with a basic understanding of Google Drive should be able to use Drive to organize, backup, share, and recover earlier versions of all of their files including Word, Excel, Powerpoint documents; pictures and graphics; music; and videos. They should know how to activate the Drive for Desktop client to access cloud content directly from their computer’s native file browser (Finder in Mac OS X and Explorer in Windows). Learn the benefits of using Google Drive.
Drive for Desktop
- Install or activate Google Drive for Desktop (Drive for Desktop is already installed on most College-owned computers)
- Sign into Drive for Desktop and create desktop shortcut to G: Drive
- Use Finder in Mac OS X or Windows Explorer to access data in the G: drive
- Use folders to organize files in both the web browser based interface and the G: drive
Web Browser Interface for Drive
- Understand the differences among and be able to use the basic menu items: My Drive, Shared With Me, Recent, Starred, Trash.
- Move files from Shared with Me or allegheny.edu domain into My Drive.
- Create New Files and Folders in My Drive.
- Upload files to Drive.
- Use folders to organize files.
- Recover older versions of files.
- Share Files.
- Understand how to restrict access to certain individuals, all individuals at Allegheny, only those people at Allegheny with the link, anyone with link, public on the web (like a web site)
- Understand how to set permissions: view only access, allow commenting and suggesting but not editing, grant editing privileges, change ownership
- Shareable links
- Set permissions
- Get URL to share
- Share with individuals or groups
- Set permissions
- Send email with or without embedded document
- Search My Drive by keyword, file type, owner, and opens with.
Last revised March 17, 2015