Internal Communications Guidelines

Communicating to – and on behalf of – our community

The Office of Marketing and Communications values the importance of clear, effective communications with our internal audiences – faculty, staff, and students who make up the Allegheny College community. These messages are defined as internal communications and are distributed through three primary channels:

Gator Hub

Gator Hub is Allegheny’s app for employees and students — it’s a 24/7/365 hub for anything and everything Allegheny. From groups to daily notifications to connections to all of the College’s tools such as Canvas and Self-Service, Gator Hub should be your first stop each morning.

Learn More  Go to Gator Hub

Broadcast Email

At Allegheny, we encourage sharing information across the College. We recognize that email is an efficient, cost-effective way to do this. We also recognize that mass broadcast email can be viewed as unwelcome, especially if the individual has not opted into and consented to receive the email notification.

What constitutes a broadcast email?

Broadcast email at Allegheny College is defined as targeted email that is sent to specific audiences using lists that are built by Information Technology Services (ITS). Members of the Allegheny community cannot opt out of receiving these communications. Senders to these lists are managed and moderated.

What types of messages are appropriate for mass distribution?

Broadcast emails fall within the following criteria.

Content:

  • Critical and/or time sensitive
  • Addresses an update on campus safety
  • Addresses an update on campus systems (interruptions, outages, major updates)
  • Aligns with the College’s mission
  • Address an issue that applies to the majority of the subscriber list
  • Messages the College is required by law to share with the College community 

Senders:

  • Board of Trustees
  • Office of the President
  • Office of the Provost (including Faculty Council and other items approved)
  • Public Safety
  • Information Technology Services
  • Human Resources

To inquire about a broadcast email, contact marcom@allegheny.edu.