News and Updates

​Campus Wide Internet Outage

​On Wednesday the 25th at approximately 11:00am a campus wide power incident caused an equipment malfunction with our Internet Service Provider’s connection stack. ITS has implemented a temporary workaround and is working with our ISP to replace and reconfigure their equipment as needed.

Internet access was restored at approximately 11:30am. We apologize for the inconvenience and appreciate your patience.

Spear Phishing Attempts via Text

The ITS Help Desk has been informed that several campus community members have been the target of a spear phishing attack via text message, with the threat actor posing as President Ron Cole. These messages, which appear to have been sent from a 380 area code phone number, are not legitimate; please delete them and do not reply. As always, be alert to any such messages you receive, particularly when you are not expecting the message, the message is worded oddly, or request fast action unnecessarily. These are all typical signs of phishing or scams.

Emergency Network Maintenance

Allegheny’s internet service provider, FirstLight, needs to perform emergency maintenance early Saturday morning. This will result in loss of service for up to 6 hours, starting at 12am. Services should be restored by 6am.

Network Issues Resolved

Allegheny’s ISP reports that all issues from Wednesday’s network event are resolved. Anyone still experiencing difficulty should contact the ITS Help Desk.

Call: 814-332-2755

Submit a ticket: webhelp.allegheny.edu

Walk-in: Murray Hall lobby, 11am to 5pm weekdays

Intermittent access to external websites

Allegheny’s Internet Service Provider has acknowledged an outage in our area that is affecting access to some external websites. Our network support provider, Apogee, is actively working with our ISP to resolve this issue.

Ongoing Wireless Connectivity Issues

Apogee, the College’s network service provider, continues to investigate wireless connectivity issues across campus. In the meantime, those with trouble connecting should contact the Help Desk for a temporary workaround.

Phone: 814-332-2755

Walk-in: Murray Hall lobby, 11am to 5pm weekdays.

Submit a ticket: webhelp.allegheny.edu

Antivirus Software Migration

As ITS finalizes the migration to a new Antivirus product, users may see the previous product (Trend Micro Apex One) display with a red icon in the taskbar (seen below). In this instance, the red icon indicates that the product has been uninstalled and will need a restart to complete the process. Users may do this at their convenience during the day, otherwise the process should complete overnight. If the icon persists, please call the Help Desk at 814-332-2755, or submit a ticket at WebHelpDesk.

Tech Tip Tuesday: Password Resets

As you probably know, your Allegheny account password expires once a year. Before it expires, you can always reset your password on the Password Change page.

But even if your password has already expired, you may be able to reset it yourself, as long as you’ve set up an alternate email or phone number in Self Service ahead of time. While this is not required, it can make account recovery easier.

And as always, if you need assistance, the InfoDesk is available to help you. Just stop by the InfoDesk in Pelletier, or contact us at infodesk@allegheny.edu or by phone at extension 3768 (814-332-3768 from off campus).

Feel free to suggest topics for future Tech Tips you’d like to see!

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Tech Tip Tuesday: Join a Google Meet call from Docs, Sheets, or Slides

From within Google Docs, Sheets, or Slides, you can now join a Google Meet call right in the same window. Students working on a group project, faculty discussing an assignment with students, or colleagues collaborating for work now have more convenient ways to work together.

Just click on the Google Meet icon next to the Share button to see your upcoming scheduled meetings, start a new meeting, or add a meeting code for an existing meeting. The meeting will open in a sidebar in the document you’re working on.

 

If you create a new meeting, Google Meet will provide you with a link you can share with others to join you.

The first time you use this feature in your browser, you will need to give permission for Google Docs to use your microphone and camera.

Screenshot of Google Docs dialog asking permission to use microphone and camera

You may also see a popup alerting you that you’re not presenting the document and giving you a link to share the document in the Meet.

Screenshot of an alert in Google Docs reading "You're not presenting in this call" and providing a link to share for others to collaborate on the document

 

You will also have the option to shrink the Meet panel using the Picture-in-picture feature, or to pop the Meet panel out to a separate tab in your browser.

Feel free to suggest topics for future Tech Tips you’d like to see!
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Tech Tip Tuesday: Unexpected Google Calendar Notifications

Have you ever had a colleague or classmate tell you they got a notification for your Google Calendar event they weren’t part of? There are a couple of possible explanations, each with its own solution.

1. If you have granted another person at Allegheny permission to change and edit events in your Google Calendar, they may receive notifications like this. You can check by going to your Google Calendar and clicking on the Options menu (the three dots next to the calendar name):

image.png
Then choose Settings and sharing.
 
Scroll down to the section titled Share with specific people.If you see the other person’s name there, check to see what permissions they have. If they have either of the last two options in this list– Make changes to events or Make changes and manage sharing— that might explain why they’re receiving notifications:
Screenshot of the sharing options in Google Calendar
You can either remove those permissions, or let them know that they can ignore the notifications for events for which you haven’t sent them an invitation.
2. If they have subscribed to your calendar, they may also receive notifications, even without those permissions. In this case, the fix will need to be at their end. Here’s how they can fix it:
In Google Calendar, under Other calendars, if they see the name for your calendar, they can click on the Options menu using the same three dots, and then choose Settings:
image.png
They can then check under three sections of the settings — namely, Event notificationsAll-day event notifications, and Other notifications. They can alter or delete their notification settings for your calendar from there.
Feel free to suggest topics for future Tech Tips you’d like to see!
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