Tech Tip Tuesday: Create Meeting Notes in a Calendar Event

Now you can create a document for your meeting notes right when you schedule an event in Google Calendar, in addition to adding other attachments.

Here’s how:

  1. From within Google Calendar in a web browser, choose Create.
    Screenshot of the "Create" button in the Google Calendar web interface
  2. Set the options for the meeting, such as the date, time, title, and guests.
  3. Choose Add description or attachments.
    Screenshot of the event creation dialog in the Google Calendar web interface
  4. If you have other documents in your Google Drive to attach to the meeting, use the dialog box to choose those.
    If not, choose Cancel.
  5. After you close that dialog box, you will find an option to Create Meeting Notes.
    Screenshot of the "Create Meeting Notes" option in a meeting creation dialog box in Google Calendar
  6. Creating a notes document from Calendar will automatically populate the document with the event information and attach the document to the event.
    Screenshot showing a meeting notes document listing in the event details in a Google Calendar event
  7. Choose Save. This will automatically create the document in the Google Drive of the person scheduling the meeting.
  8. The first time you open the meeting notes from within the Google Calendar event, it will be automatically populated with the meeting details and some common tools.
    Screenshot of the Meeting Notes document showing the basic tools and meeting details prepopulated

Remember:

  • Be aware that the meeting notes will be shared with all guests, including those outside Allegheny College (if any).
  • This feature is currently only available when creating events in a web browser; it is not yet available in the Google Calendar app on mobile devices.
  • Meeting notes can also be added in a similar fashion after the event is created.
  • Anyone with permission to edit the event details can add meeting notes.

Learn more about adding attachments to Google Calendar events.

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