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Today’s tech tip comes courtesy of TechGumbo. Here’s a quick tutorial about using the Snip & Sketch feature to take and edit screenshots in Windows 10.

Next week we’ll cover taking and editing screenshots in macOS and ChromeOS.

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Have you ever been certain you received an email (or sent one), but you aren’t sure how to find it so you can view it again?

Fortunately, your Allegheny account with Gmail offers you a rich variety of ways to search for those, using the search bar at the top of your Gmail inbox page. Here are just a few:

• You can search by date if you know when the email was likely to have been sent. This can be especially useful if you want to delete messages older than a specific date.
• If you use labels in Gmail to organize your messages, you can filter by specific labels.
• You can use the Advanced Search to find email messages that have attachments.
• You can check your spam folder for messages that might have been mislabeled as spam.
• You can use search operators to conduct sharply focused searches.

There are many more ways to conduct a search in Gmail. Visit the Gmail Help Center to learn more about searching in Gmail.

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Many find Google Slides useful for putting together presentations to share with faculty, coworkers, or fellow students.

Today’s tech tip comes from the tutorial website SlidesGo. It gives step-by-step instructions for inserting a video into a Google Slide, whether from YouTube or from a video file saved to your own Google Drive.

Learn more about Google Slides.

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If you use a smartphone or tablet, it’s important to keep the operating system (OS) up to date. Doing so can help avoid security risks, improve performance, and keep everything running smoothly.

Taking the steps outlined on this page from the Federal Communications Commission both for before and after the update will help make the transition to the updated OS as seamless as possible.

Remember that each type of device uses a specific OS, and the update process for each OS is a little different.

The OS used by Apple mobile devices such as iPads and iPhones is known as iOS. Here’s how to update iOS on your mobile device.

Android devices are a little more complex, because different manufacturers may customize the OS in different ways, and the update methods vary a little with each successive version of the OS. Google provides instructions that will work on most devices for updating your Android OS.

Learn more about adopting safer habits with your devices at Allegheny.

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Now you can create a document for your meeting notes right when you schedule an event in Google Calendar, in addition to adding other attachments.

Here’s how:

Learn more about adding attachments to Google Calendar events.

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Many departments on campus use YouTube to host their video content. Here’s a quick tutorial about how to upload a video to YouTube:

LITS Public Services has also prepared a print version of the tutorial.

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We’ve talked before about using labels in Google Keep. Google Contacts is another service where labels can help you keep things organized.

Tip

If a contact has multiple email addresses, only their default email address is added to the label group. You can use the Contacts app  on an Android device to change the default email address for a contact.

Tip

You can email all your contacts under a particular label from within Gmail.

1. Open Gmail.
2. At the top left, click Compose.
3. In the “To” field, start typing the name of the Contacts label, then select the label name from the list that appears.
4. You’ll see a list of contacts in the “To” field.

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You may already be familiar with using comments in Google Docs and Google Sheets. Did you know you can use similar features to comment on Microsoft Word files, Microsoft Excel spreadsheets, and PDFs that you’ve uploaded to Google Drive?

Comments can be a great way to collaborate–letting your team know your thoughts and asking questions about a document that all of you have access to.

To comment on a PDF file, double-click on the file in your Google Drive.

In the upper right corner, click on the “Add a comment” button:

You can then select a portion of the PDF to comment on, type your comment, and use the Comment button to save it:

To be able to add comments, you must either be the owner of the file, or have editing or commenting privileges on the file.

You can also comment on images and video files!

Learn more about file storage and collaboration in Google Drive, Docs, and Sheets.

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