Tip Tuesday: “Out of Office” in Google Calendar

In Google Calendar, you can define a stretch of time when you will be out of office. This can be a few hours, a particular day, or a range of days. When you indicate you’re out of office, your calendar will automatically decline all meetings during that time, using a custom decline message if you choose.

  1. On your computer, open Google Calendar.
  2. At the top of your calendar, click the date you’ll be out of the office (or the first date, if you’re planning on multiple days).
  3. Click Out of office.
  4. Select the dates that you’ll be out of the office.
  5. Optional: Update the time range and edit your decline message.
  6. Click Save.

"Out of office" dialog box in Google Calendar

During the time when your status is set to Out of office, others who contact you through Google Chat messages or Gmail will see a notification alerting them to that fact. So will users who mention or tag you in comments in a Google Doc.

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