Tech Tip Tuesdays

Tip Tuesdays: Recording Your Presentation

As we near the end of the semester, here’s a reminder for faculty and students that you can record a presentation using Google Meet.

A few things to bear in mind:

  • You can use Meet to record video of yourself, or to record audio over a slideshow or other presentation that you’ve prepared. This is a great way to add audio to your Google Slides presentation, for instance.
  • Meet recordings are automatically saved to your Google Drive in a folder titled “Meet Recordings” and can be shared like any other file in your Google Drive.
  • You have unlimited storage for Meet recordings.
  • If other people are participating in your Google Meet, please remember to get their permission to record.

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Tech Tip Tuesday – Enable Dark Mode on your Mac

A few months ago we posted on how to enable “dark mode” on your Windows 10 device. Did you know that dark mode is also available on your Mac? Here’s how to enable it:

  1. Choose Apple menu > System Preferences
  2. Click General.
  3. Select one of the Appearance options at the top of the window:
  • Light: Use the light appearance.
  • Dark: Use the dark appearance.
  • Auto: Automatically use the light appearance during the day, and the dark appearance at night.

General System Preferences window with Dark Appearance selected

Read more about Mac’s Dark Mode on the Apple Support site.

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Tech Tip Tuesday: Deleting Outdated Passwords on a Mac

When you find that a password for a website or the wifi isn’t working, it’s possible that your Mac is retaining an older password. This is especially likely if your password has changed since the last time you used it on your Apple devices.

Macs use a feature called Keychains to store this information. While this is a useful feature, it can sometimes keep you out of an account if your password has changed.

You can delete outdated Keychain passwords. Here’s how:

1. Open the Keychain Access app from the Applications window on your Mac.
2. Find the Keychain you want to delete, and select it with a click.
3. From the File menu, choose Delete Keychain [keychain name].
4. Select Delete References.

The next time you visit the website or try to log onto the wifi, you will need to re-enter your username and your new password.

Tech Tip Tuesday: Manage App Shortcuts on Chromebook Desktop

Add, Move, and Remove App Shortcuts on Chromebook Desktop

You can add an app that you use often to your desktop on a Chromebook.

Add an app

  1. In the corner of your screen, click the Launcher  and then Up arrow .
  2. Find the app you want to add.
  3. Right-click the app icon.
  4. Click Pin to Shelf.

When you pin an app to your shelf, the app will stay there until you move or remove it.

Change the order of the apps

To change the position of an app:

  1. Click and hold the app you want to move.
  2. Drag it to a new position.
  3. Release to put the app in a new spot.

Remove an app

  1. Right-click the app you want to remove.
  2. Click Unpin.

Learn more

Google provides an interactive tutorial for working with apps on your Chromebook.

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Tech Tip Tuesday: Pin important emails to the top of your Gmail inbox

You can pin certain emails to the top of your Gmail inbox. Here’s how.

First, click on the little gear-shaped Settings icon in the upper right corner of your Gmail window. This will open a Quick Settings menu.

Quick Settings menu in Gmail

Scroll down to the section labeled Inbox Type.

Inbox Type menu in Gmail

Choose Starred first.

Close the Settings menu.

Then, in your inbox, simply click the star next to any emails you want to appear at the top of the list, in a separate section. It will add another section below the Starred section, labeled Everything Else. As you can see in the screenshot below, there are five starred email conversations in the inbox.

Gmail inbox sorted with starred items first

Any conversation that you have starred will stay at the top of the list until you remove the star (simply by clicking on the star again) or remove the conversation from your inbox by archiving or deleting it.

Similarly, you can pin unread emails to the top by choosing Unread first instead of Starred first.

 

Tech Tip Tuesday: Host Controls in Google Meet

Google Meet now offers meeting hosts more control over their meetings.

To access the host controls, click on the shield icon next to the Meeting details button on your Meet screen.

The "Host Controls" menu in Google Meet

From there, the host of the meeting can enable or disable both screen sharing and chat messages for all participants. As before, meeting hosts can also mute participants individually.

Questions or Concerns? Please send us an email at infodesk@allegheny.edu.


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Tech Tip Tuesday: Include Yourself in Tiled View in Google Meet

Would you like to see yourself among the participants of your Google Meet call? Follow the steps below to try it out!

  1. Enable Tiled View by clicking the More (3 vertical dots) button from the bottom right  of the window and select Change Layout.

  2. Select Tiled.
  3. From the top-right corner of the screen, hover over your Google Account profile icon, and click the grid icon.

    You should now see yourself as a tile along with the other participants!

Tech Tip Tuesday: Link Previews and Smart Compose for Google Docs Mobile

Announced earlier this month from the G Suite Updates blog, two new features have been recently added to the Android and iOS Google Docs app: link previews and smart compose. These features were previously available on the web version of Google Docs, and are now available for mobile.

With link previews, when you click on a link in Docs, information about the content will appear. This can include the title, description, and thumbnail images.

Smart compose can help you write faster and also reduce the chance of spelling and grammatical errors. Smart compose will show suggestions as you type, and you can swipe to the right to accept those suggestions.

For more information, see the original announcement from the G Suite Updates Blog.

What types of tech tips would you like to see more of? We appreciate your feedback! Let us know by contacting us at infodesk@allegheny.edu.

 

Tech Tip Tuesday: Google Chat Replacing Classic Hangouts

Starting Wednesday, August 19th, Google Chat will become the default chat application for Allegheny, replacing all of the classic Google Hangouts apps and appearing in Gmail. All classic Hangouts applications will be disabled (except hangouts.google.com), and users will be directed to go to chat.google.com or download the Chat mobile app.

Chat in Gmail

This change will help to prevent the possibility of missed messages in the event of some people using the classic Google Hangouts and others using Google Chat.

After Google Chat has been changed to be the default chat application for Allegheny, The classic Hangouts bot will be available, and can notify users of unread Classic group messages.

If you have any questions or concerns about this upcoming change, please reach out to us at infodesk@allegheny.edu.