Student Refunds

Refund of Excessive Financial Aid (Title IV)

Allegheny will refund all credit balances that are a result of an excess of federal (Title IV) financial aid within two weeks after the first day of the semester or the date the aid was credited to a student’s account, whichever is later.

Refund checks as a result of Title IV financial aid will be made payable to the student and will be mailed to the student home address on file.

Current Student Refund Requests

Credit balances that are not a result of Title IV financial aid will not automatically be refunded and will remain on the student’s account until the student requests their refund.

Billing Account Balance:  The billing account balance will reflect the result of the Spring 2020 room and board credit and can be viewed online through the TMS/Nelnet link on WebAdvisor.

  • Billing Account “Summary” tab will reflect your current account balance.  “Total Amount Due” is the current account balance of all terms including the room and board credit.  Multiple terms may be listed.
  • If you have a (credit) balance, you can request a refund.  While in WebAdvisor select the “Student Refund Request” link.  Complete instructions about Refund to Student below.  The impact this specific refund may have on a TMS Payment Plan and information about the opportunity to use the refund to Reduce Your Debt, can also be found below.

Refund to Student:  Log into your WebAdvisor account and select the “Student Refund Request” button.  Complete the form and choose “Refund to Student”.  Refunds are mailed to the student’s home address on file.

Donate to the Emergency Response Fund:  Many of you have asked how you can help the College and our faculty and students during this challenging time.  For those interested, an Emergency Response Fund has been established to help students who have had to remain on campus far from homes, to provide technology where needed for online coursework to be delivered, and to assist with the myriad of other expenses related to the College’s response to COVID-19.  To donate to the Emergency Response Fund, log into your WebAdvisor account and select the “Student Refund Request” button.  Complete the form and choose “Donate my refund to the Emergency Response Fund”.

Students with a TMS Payment Plan:  Students with a TMS payment plan who have a zero or credit balance after the adjustment has been applied should request the cancellation of your TMS payment plan by contacting TMS/Nelnet at (888) 722-4867.  Request the remaining refund as outlined above.

If there is a balance remaining on the account after the adjustment has been applied, the TMS payment plan can be modified by contacting TMS/Nelnet at (888) 722-4867 to update the payment plan budget to pay off the remaining balance with the final payment.

Reduce Your Debt:  Once you have requested a refund as instructed above, you can use your refund to pay off your federal student loan debt by logging into www.studentaid.gov with your FSA ID.  Your servicing agency will be available on your dashboard.  If you have a private loan, you can contact your lender directly.  Contact ECSI for an Allegheny Loan at (888) 549-3274.

We are committed to assisting you in meeting your financial needs at Allegheny College during this unprecedented time.  Refunds will be processed every Thursday.  We are available to assist you by calling (800) 376-7075 or by emailing finsrv@allegheny.edu.

Leave or Withdrawal Refunds

Withdrawal and Leave of Absence policies and guidelines can be found at http://sites.allegheny.edu/academics/academic-regulations-and-policies/academic-standing/

If you withdraw before the beginning of the semester:

Incoming Students:

If you do not register and do not incur charges in residence halls, any balances on the tuition account will be refunded.

Current students withdrawing between semesters:

  • Pre-matriculation deposit is held until the student graduates or withdraws from the College.
  • The student must notify the Office of the Dean of Students in writing and following the procedure published on the Dean of Students website if he or she intends to withdraw from the College.
  • DEADLINES: The Office of the Dean of Students must be notified July 1 prior to the start of the fall semester, and by one week prior to the first official day of classes for the spring semester to receive the full net pre-matriculation deposit.
    • Failure to give such notification by these deadlines results in the forfeiture of one half of the deposit.
    • Any remaining balance of the deposit held by the College (after any outstanding charges have been deducted) is refundable after graduation or withdrawal from the College. The deposit cannot be applied to your balance due before graduation or withdrawal from the College.

If you take a leave or withdraw during the semester:

  • Refunds on all charges including tuition, required fees, room, and board will be prorated per diem, based on the academic calendar, up to the 60% point in the semester.
  • There are no refunds after the 60% point in the semester.
  • Excessive use of meal plan may result in pro-ration based on consumption rather than the academic calendar.
  • Financial Aid implications are posted on Allegheny’s Financial Aid website.
  • Students will not receive a refund until all charges and financial aid prorations have been finalized.
    • In some cases, the student may still carry a balance after the refund calculations are completed. Payment will be due 30 days after notification of the balance.
  • Credit balances on the student’s account will be refunded approximately 4 – 6 weeks after the student separates from the college.