News and Updates

KnowBe4 Training Email

This morning, many Allegheny employees received an email notifying them that they have been added to training for a service called KnowBe4.

KnowBe4 is a service that LITS has adopted to give employees a tool to manage occasional spam and phishing attacks right from your Gmail inbox.

The email, sent from <do-not-reply@training.knowbe4.com>, is legitimate. However, this email was not intended to go out to employees just yet. Clicking on the link in the email for the training portal will give users a notice that it has not been configured yet.

For now, please disregard the email as LITS works on configuring KnowBe4 Training for campus employees.

For questions, please reach out to the InfoDesk.

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Tech Tip Tuesday: Mention Another User in a Google Doc

You can now mention another user in Google Docs within the document itself. Previously, this was only possible within a comment.
When another user is mentioned, you can hover over their name for information about them and suggested actions like adding that person to Contacts or reaching out via email. This is the same information you see today when hovering over a user’s name in other Google Workspace apps, such as Gmail or Calendar.
Note that mentioning someone in a document will not send them a notification. Additionally, if you mention a user who does not have access to the doc, you’ll receive a prompt with sharing suggestions. You can share the document at that time or decline and use the regular Docs sharing function when the time is right.
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Tech Tip Tuesday: Appointment Slots in Google Calendar

Google Calendar can be a useful tool in managing all the classes, meetings, office hours, and activities in your schedule. One use for it is to set up appointment slots that people can use to request an appointment with you. You can use it for in-person appointments, or appointments via Google Meet. This video from Señor Taylor gives a quick introduction:

LITS has also prepared a Google Calendar Appointment Slots Quick Guide for our Allegheny community.

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Tech Tip Tuesday: Multiple Desktops

Multiple desktops are great for helping you focus, for keeping unrelated ongoing projects organized, or setting up one desktop to share during a presentation while still having access to others. Think of it as Alt+Tab on steroids–switching not only between individual apps, but between entire groups and layouts of your desktop on your computer.

In a previous Tech Tip, we posted about how to use multiple desktops in Windows 10. This feature is also available on Chromebooks (where it’s called a “desk”), and on Macs using the Mission Control function.

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Tech Tip Tuesday: Watermarks in Google Docs

You can now add a watermark to a Google Doc. Here’s how:

  1. On your computer, open a document in Google Docs.
  2. Go to Insert and then Watermark.
  3. In the panel on the right, click Image.
  4. Click Select image Insert image.
  5. Select an image from Drive, Photos, a URL, or your camera. You can also upload an image from your computer.
  6. Optional: In the panel on the right, you can format your watermark.
  7. Click Done.

GIF of the process of adding a watermark

For more ways to edit your image:

  1. Right-click the watermark.
  2. Click Select watermark.
  3. In the toolbar, select Image options.

Learn more about using watermarks in Google Docs.

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Internet Outage

The College’s Internet service provider will conduct scheduled maintenance between midnight tonight (March 7) and 6:30 a.m. Tuesday, March 8. Users all across campus will experience loss of internet through both wired and wireless connections for extended periods during this window of time.

Our student network will be unavailable during the outage, as will printing. Other campus services such as Self Service, Web Help Desk, and WebAdvisor will also be affected. Most campus phones will also experience loss of service during this window of time.

During this outage, incoming calls will not be received and outgoing calls will not complete a connection. In case of emergency, Public Safety can be reached during the phone outage at 814-332-2314 instead of their usual number.

Please note that you must use a non-Allegheny College phone, such as a cell phone, to reach this number during any outage. Campus phones will not be able to complete any outgoing calls during the outage.

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Tech Tip Tuesday: Your Library Account

Your Allegheny account includes full access to all resources available through Pelletier Library and other libraries across campus. You can check your library account to view what you have checked out and when it’s due. You can also ask for renewals, check to see if you have any fines or fees, and see the status of any of your requests.

Screenshot of the tabs in the "My Library Account" page in AggreGator

If you’re logged into your library account, you can also track your searches in AggreGator. Our Interlibrary Loan system also uses your Allegheny account so you can request items from other libraries if you don’t find what you need in Allegheny College’s collections.

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Tech Tip Tuesday: Account Security Reminders

As students return for Spring semester, LITS reminds everyone to practice safe computing on campus and off. Here are some tips on how to keep your computer and your Allegheny Account safe:

If you’d like to learn more, Popular Science provides a guide to better online security in 2022. You can also check whether your phone number or email address has been included in any known data breaches at the website Have I Been Pwned?

If you have questions about the security of your computer or your Allegheny account, we encourage you to reach out to the InfoDesk.

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Tech Tip Tuesday: New Gmail Layout

Google will soon be rolling out an updated layout for Gmail, becoming more integrated with other Google services such as Chat, Spaces, and Meet.

Some users will begin to see the option to use the new layout, starting in mid-February of 2022. Over time, Google will roll out the option to more and more users.

For a limited time, users will be able to continue with or change back to the old layout, but Google plans to make the new layout the standard experience for everyone by summer 2022.

Learn more about the new Gmail layout:

Please reach out to the InfoDesk with any questions.

 

Scheduled Maintenance: Print Server

On Wednesday, February 16, 2022 at 5:00 pm, the PaperCut print server will undergo maintenance lasting roughly 30 minutes. During this time, individuals will not be able to print to the Toshiba copiers or networked desktop printers.

If you encounter printing problems after February 16, please open a Web Help Desk ticket.

If you have questions, please reach out to the InfoDesk.

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