Tech Tip Tuesdays

Tech Tip Tuesday: Mention Another User in a Google Doc

You can now mention another user in Google Docs within the document itself. Previously, this was only possible within a comment.
When another user is mentioned, you can hover over their name for information about them and suggested actions like adding that person to Contacts or reaching out via email. This is the same information you see today when hovering over a user’s name in other Google Workspace apps, such as Gmail or Calendar.
Note that mentioning someone in a document will not send them a notification. Additionally, if you mention a user who does not have access to the doc, you’ll receive a prompt with sharing suggestions. You can share the document at that time or decline and use the regular Docs sharing function when the time is right.
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Tech Tip Tuesday: Appointment Slots in Google Calendar

Google Calendar can be a useful tool in managing all the classes, meetings, office hours, and activities in your schedule. One use for it is to set up appointment slots that people can use to request an appointment with you. You can use it for in-person appointments, or appointments via Google Meet. This video from Señor Taylor gives a quick introduction:

LITS has also prepared a Google Calendar Appointment Slots Quick Guide for our Allegheny community.

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Tech Tip Tuesday: Watermarks in Google Docs

You can now add a watermark to a Google Doc. Here’s how:

  1. On your computer, open a document in Google Docs.
  2. Go to Insert and then Watermark.
  3. In the panel on the right, click Image.
  4. Click Select image Insert image.
  5. Select an image from Drive, Photos, a URL, or your camera. You can also upload an image from your computer.
  6. Optional: In the panel on the right, you can format your watermark.
  7. Click Done.

GIF of the process of adding a watermark

For more ways to edit your image:

  1. Right-click the watermark.
  2. Click Select watermark.
  3. In the toolbar, select Image options.

Learn more about using watermarks in Google Docs.

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Tech Tip Tuesday: New Gmail Layout

Google will soon be rolling out an updated layout for Gmail, becoming more integrated with other Google services such as Chat, Spaces, and Meet.

Some users will begin to see the option to use the new layout, starting in mid-February of 2022. Over time, Google will roll out the option to more and more users.

For a limited time, users will be able to continue with or change back to the old layout, but Google plans to make the new layout the standard experience for everyone by summer 2022.

Learn more about the new Gmail layout:

Please reach out to the InfoDesk with any questions.

 

Tech Tip Tuesday: Your Library Account

Your Allegheny account includes full access to all resources available through Pelletier Library and other libraries across campus. You can check your library account to view what you have checked out and when it’s due. You can also ask for renewals, check to see if you have any fines or fees, and see the status of any of your requests.

Screenshot of the tabs in the "My Library Account" page in AggreGator

If you’re logged into your library account, you can also track your searches in AggreGator. Our Interlibrary Loan system also uses your Allegheny account so you can request items from other libraries if you don’t find what you need in Allegheny College’s collections.

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Tech Tip Tuesday: Account Security Reminders

As students return for Spring semester, LITS reminds everyone to practice safe computing on campus and off. Here are some tips on how to keep your computer and your Allegheny Account safe:

If you’d like to learn more, Popular Science provides a guide to better online security in 2022. You can also check whether your phone number or email address has been included in any known data breaches at the website Have I Been Pwned?

If you have questions about the security of your computer or your Allegheny account, we encourage you to reach out to the InfoDesk.

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Tech Tip Tuesday: Improved Search in Google Chat

From the Google Workspace Updates blog:

You can now search Google Chat content faster by quickly editing down your search results using interactive filters on mobile. These filters help you find artifacts like files and links more easily.

You can try searching for a keyword that you remember from a message or use a filter to look at all the files within a specific chat. Additionally, we have also refreshed our visual interface to provide a more balanced view of search results and results will now also include the content of the messages, making it even easier to find the exact content you’re looking for.
Screenshot showing different "chips" in the Google Chat search interface
Filter using different search chips in Chat
Screenshot of various steps in the search results when searching for "Dogfood" in Google chat
Filters will be visible below chat search bar
 
Screenshot showing different filters applied to search results in Google Chat
 Use the ‘Said in’ filter to narrow down to the conversations that matter.
Learn more about Google Chat.
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Tech Tip Tuesday: Focus Time in Google Calendar

Do you need more time to focus on a specific task? You might already be practicing a time management technique known as focus time — planning blocks of uninterrupted time to focus without distractions. Google Calendar has added the option to schedule focus time and build it right into your daily calendar.

To schedule focus time, simply create a new event. Along with the established types of event, such as “Task” or “Appointment slots”, you’ll see the option now for “Focus Time”.

Screenshot of the event creation dialog box in Gmail, with "Focus Time" highlighted

If you set the visibility of the event to “Private”, others who can view your calendar will only see that block of time as “Busy”.

Screenshot of the event visibility dialog from Google Calendar, with "Private" selected

Learn more about using Google Calendar.

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Tech Tip Tuesday: See Devices That Have Used Your Google Account

What devices have you used for logging into your Allegheny College Google account? Many people use only their work desktop, and maybe their phone. Others may use multiple devices in a number of different locations.

By visiting google.com/devices, you can see computers, smartphones, tablets, and other devices that are using or have recently used your Google account. We recommend checking this every now and then to ensure that no one else has access to your Google account.

See the original Google Account Help article for more information, including how to:

  • Manage devices currently accessing or have previously accessed your account.
  • Sign out of devices you no longer use
  • Secure your account if you see an unfamiliar device

If you see a device you don’t recognize, LITS recommends that you change your Allegheny account password.

Learn more about Google accounts.

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Tech Tip Tuesday: Searching AggreGator

Are you familiar with AggreGator?Green silhouette Illustration of an alligator

As the name suggests, AggreGator searches through the aggregated library content available to Allegheny College from a single search box. Books, ebooks, journal articles, digital collections, video, newspaper articles, and more from almost all of the library’s databases can be found through AggreGator.

If you’re already familiar, you will be interested to know that the AggreGator search interface has recently been updated with new enhancements.

For both experienced and new users, LITS librarians have created a new AggreGator guide where you can learn the ins and outs.

Also, check out our playlist of videos on searching AggreGator!

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