Registrar

We are glad to see you back on campus and we look forward to the fall semester with all of you. I want to give you some reminders and updates for the start of the semester.  If you have questions, please email registrar@allegheny.edu.

Instructions for Self-Service are located here and there are short videos here.

Through Monday, August 29, you can continue to adjust your schedules using Self-Service. Please note that Self-Service may close briefly on Monday August 29 so that the Registrar’s Office can make necessary updates.

• Starting at 12:01am on Tuesday morning, August 30, ALL adds will require instructor approval via Self-Service Add Authorization. If you wish to add a course, please email the instructor so that they may approve your addition to the course.
  • If they approve you to add the course, you will see “Authorized for Add” listed under the course title in your plan.
    
  • Once you see that, you can register for the course via Self-Service.
  • You do not need instructor approval to drop a course.
• Please talk to your academic advisor before making changes to your schedule.
• Students who wish to take more than 20 credits may complete the overload form starting on Monday, August 29.
• Students who wish to take classes with small overlaps in time, may complete the course conflict form at any time.

You can email (registrar@allegheny.edu) or call (814-332-2357) the Registrar’s Office if you have questions.

The All-College Change Period for Fall 2022 will begin on Monday, August 1. Students will be able to register for up to 20 credits at that time.

The Overload Form will open on Monday, August 29.

• Registration for more than 20 credits requires advisor approval; please complete the Overload Approval Form, which will then be sent to your advisor(s). You may need to meet with your advisor before they can approve the overload. They may also deny the overload.
• Registration for 22 or more credits requires both your advisor’s approval and permission from the Registrar, who will review the information on the Overload Approval Form along with your academic record and will assess your level of preparedness for the requested overload. You may be required to meet with the Registrar in person, and permission for course overloads may be denied.

Add Authorization will be required for adding courses beginning on Tuesday, August 30.

Please contact the Registrar’s Office (registrar@allegheny.edu) if you have questions about registering for Fall.

Self-Service will be temporarily closed on Monday, May 9, 2022, while we make final adjustments to the Fall schedule. You will still be able to log on to see your schedule.

Self-Service will re-open on Tuesday, May 10, 2022 and remain open until 4:oo PM on Monday, June 6, 2022. After that time, you will not be able to register until the first week of August.

Students may register for up to 18 credits at this time. You can continue to add courses that have open seats online and you can also drop any course online.

The All-College Change Period will begin the first week of August (date to be announced). Students will then be able to register for up to 20 credits.

The Overload Form will open on Monday, August 29, 2022.

• Registration for more than 20 credits requires advisor approval; please complete the Overload Approval Form, which will then be sent to your advisor(s). You may need to meet with your advisor before they approve the overload. They may also deny the overload.
• Registration for 22 or more credits requires both your advisor’s approval and permission from the Registrar, who will review the information on the Overload Approval Form along with your academic record and will assess your level of preparedness for the requested overload. You may be required to meet with the Registrar in person, and permission for course overloads may be denied.

Add Authorization will be required for adding courses beginning on Tuesday, August 30, 2022. 

Please contact the Registrar’s Office (registrar@allegheny.edu) if you have questions about registering for Fall 2022.

All continuing students should have received an e-mail on Wednesday, March 30, titled “Fall 2022 Registration Starts Soon” which included your registration class and letter group.

The date and time in the schedule are the earliest that you may register. Please see here for the registration schedule.

1. Registration Class: Please note that Registration Class is determined by the number of credits you will have earned by the end of the semester, not when you entered Allegheny; for example, you may think of yourself as a “sophomore” because this is your second year but be eligible to register as a junior. A student is considered to be a first-year student from the date of matriculation until the semester following completion of the 28th semester hour, when the student becomes a sophomore. A student becomes a junior in the semester following completion of the 60th semester hour, and a senior in the semester following completion of the 92nd semester hour.
   Please see here for additional information about special topics courses, introductory lab courses for divisional distribution, FS 201 course descriptions, etc.
   Make sure to consult with your academic advisor(s) before your scheduled registration time to receive permission to register – you will not be permitted to register for any classes without your advisor’s approval (double majors: both advisors must approve you to register).
   If you have previously been informed that you must declare a major and minor this semester, you must also have submitted your declaration form to be able to register.
   There are a number of things that seem to cause confusion every year. I have tried to summarize them below.
   • Preregistration is limited to a maximum of 18 credits. You will be able to register for up to 20 credits in August after new, incoming first-year students register over the summer.
   • If you wish to declare a class “Credit/No Credit” you may do so starting in August. Please consult your advisor as CR/NC courses cannot be used to fulfill some College and departmental requirements. In particular, CR/NC may NOT be used to fulfill the distribution requirements for students who entered the College in Fall 2016 or after.
   • If you need to register for a double senior project, please follow these directions. 
   • If you are unable to register, there may be some sort of hold on your account. Please consult this page for suggestions.

If you have questions about registering for Fall, please contact the Registrar’s Office at registrar@allegheny.edu or 814-332-2357.

There are two Student-Initiated (“X”) Deadlines for Module 2 coming up:

Wednesday, April 12, 2022 at 5:00 p.m. for full-semester courses. In most cases this applies to senior projects only.
Thursday, April 13, 2022 at 5:00 p.m. for Module 2 courses.

All continuing students should have received an email on Friday, April 1, 2022 from the Registrar regarding Fall 2022 Pre-Registration. Please consult that message for additional details about registration for Fall 2022.

See here for the web version of the updates.

The deadline to take a Student-Initiated Withdrawal (‘X’) for a Spring 2021 Module 1 course is 5:00 pm U.S. Eastern time on Monday, January 31. See form here.

Important Deadlines

The Add/Drop deadline and Credit/No Credit deadline for all Module 1 courses is 5:00 pm Friday, January 21, 2022.

Course registration via Self-Service will be closed temporarily, at 5:00 pm Friday, January 21, 2022 so that we can close the book on Module 1 enrollments. It will reopen on Monday morning, January 24, 2022 for students to continue to enroll in open and eligible full-semester or Module 2 classes. Please see here for the full academic calendar.

Deadline to Register for Spring 2022

Any student who is not enrolled for any courses by 5:00 pm on Friday, January 21, 2022 will be placed on a leave and will not be able to be enrolled in classes or be on campus for the Spring 2022 semester.  Please do not wait until the last minute, as the deadline cannot be extended for any student.

If you have questions about registering for Spring, please contact the Registrar’s Office at registrar@allegheny.edu or 814-332-2357.

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There are multiple add/drop deadlines for Spring 2022!!

Due to the modular structure of Spring 2022, there are several add/drop and credit/no credit deadlines to know.

1. All students MUST be registered for at least one course no later than 5:00 pm on Friday, January 21, 2022.  Students not registered for at least one course by that deadline will be placed on a leave for Spring 2022.
2. The add/drop and credit/no credit deadline for Module 1 courses is 5:00 pm on Friday, January 21, 2022.
3. The add/drop and credit/no credit deadline for full-semester courses is 5:00 pm on Tuesday, February 1, 2022. In most cases this applies to senior projects only.
4. The add/drop and credit/no credit deadline for Module 2 and Module 2A courses is 5:00 pm on Wednesday, March 2, 2022.
5. The add/drop and credit/no credit deadline for Module 2B courses is 5:00 pm on Monday, April 18, 2022.
   

Enrolled Students may add and drop courses prior to these deadlines using Self-Service. All course conflict forms must be completed by the appropriate deadline. Requests for eligible courses to be taken credit/no credit require a form to be completed here.

Students who miss the appropriate deadline will NOT be able to change their schedules.

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There are two overload deadlines!!

The deadline to submit a request to take more than 4 sem hours in Spring 2022 Module 1 is noon on Wednesday, January 19, 2022. The Module 1 overload form will be turned off at that time.

The deadline to submit an overload form for Spring 2022 Module 2 courses is noon on Tuesday, March 1, 2022. The overload form will be turned off at that time.

Overload forms are available at this link.

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Seniors: Check your Senior Project Registration!!

Please see here for directions on how to register for a “double” senior project. If a student is writing a combined comp, they need to make sure their registration is for “DOUBL HIST/MATH 600″ or “DOUBL CMPSC/COMM 610,” as the case may be. If a student is writing two separate comps, this does not apply; they will need to register as per the rules of their two majors.

If you are facing a situation where your major departments have different registration requirements for senior projects, PLEASE CONSULT YOUR ADVISORS BEFORE YOU REGISTER!! So, for example, one program requires a two semester comp and the other doesn’t; or one program requires a 2 credit 600 and the other a 4 credit 600. If you are uncertain, you can find that information in the Academic Bulletin for the year you first came to Allegheny.

In almost every case, the add/drop deadline for senior projects is 5:00 pm on Tuesday, February 1, 2022.

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Billing and Financial Aid Reminders (repeated from October message)

Financial Aid Considerations: As the structure of Spring 2022 is unusual, there are several differences between Spring 2022 and previous semesters. If you have questions, please contact the Office of Financial Aid at fao@allegheny.edu or 814-332-2701 or toll free at 1-800-835-7780.

The Intent to Return Form will be provided by the Financial Aid Office to those required to complete it.

1. Depending on their sources of aid, some students MUST be registered for 15 weeks of instruction, which would require a course in Module 1 and at least one course that spans the entire length of Module 2. These students and their advisors have all been individually notified of this requirement. 
2. Certain sources of aid, specifically some federal and state aid, will show as “pending” and will not be disbursed until after the student starts their Module 2 classes. This is because no student will be full-time (12 credits) until that point. 
3. Students who do not enroll in a Module 1 course or who drop or withdraw from their Module 1 course must complete an “Intent to Return” form. Failure to do so may result in their financial aid being returned. If a student completes the “Intent to Return” form and then does not return to classes for Module 2, the date they signed the form will be the date they left the institution.

Billing Considerations: To accommodate students and families on multi-payment plans, the billing deadlines for Spring 2022 will remain the same. However, pending aid (see above) will be accounted for in calculating balances. If you have questions, please contact the Office of Financial Services at finsrv@allegheny.edu or toll free at 1-800-376-7075. 

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Signature Consent vs. Add Authorization in Self-Service

Top line

1. If your course has started, then you must use “Add Authorization” to add students. This will last for the add/drop period for the period in question.
   • This ignores posted caps, pre-reqs, and other restrictions.
2. If your course has not started, then either the student can add if the class is open and they are eligible OR you will need to use “Signature Consent” to add students.
   • This means that posted caps, pre-reqs, and class year restrictions will remain in force.
     

Dates for Specific Actions

Module 1

• Signature consent – 01/04/22 – 01/17/22
• Add Authorization – 1/18/22 – 01/21/22
  

Whole Semester – Sr Projects 

• Signature consent – 01/04/22 – 01/17/22
• Add Authorization – 1/18/22 – 02/01/22

Module 2  & Module 2A

• Signature consent – 01/04/21 – 02/20/22
• Add Authorization – 02/21/22 – 03/02/22

Module 2B

• Signature consent 01/04/21 – 04/06/22
• Add Authorization – 04/07/22 – 04/18/22

Much More Detail!

Module 1

1. For Module 1 classes, faculty will need to use the “Add Authorization” function to add students to the course starting on Tuesday, January 18, 2022, the first day of Module 1. If “Add Authorizations” have already been granted, students will be able to register starting on Tuesday.
2. For Module 1 that were signature-only, if a student does not enroll by Monday, January 17, 2022, faculty will need to go into Self-Service and provide “Add Authorization” even if they have already provided “Signature Consent.” i.e., signature consent will not allow a student into a Module 1 class after that point in the semester.
3. Between Tuesday, January 18, 2022 and the end of the Module 1 add/drop on Friday, January 21, 2022, faculty may use the “Add Authorization” function to override course caps for Module 1 courses. Remember that pre-requisite and class year checking is turned off for this period and all adds are via “Add Authorization.”

Full Semester

1. For full semester courses (senior projects), faculty will need to use the “Add Authorization” function to add students to the course starting on Tuesday, January 18, 2022, the first day of the semester. If “Add Authorizations” have already been granted, students will be able to register starting on Tuesday.
2. For full semester courses (mostly senior projects) that were signature-only, if a student does not enroll by Monday, January 17, 2022, faculty will need to go into Self-Service and provide “Add Authorization” even if they have already provided “Signature Consent.” i.e., signature consent will not allow a student into a full semester class after that point in the semester.
3. Between Tuesday, January 18, 2022 and and the end of the full semester add/drop on Tuesday, February 1, 2022, faculty may use the “Add Authorization” function to override course caps for full semester courses. Remember that pre-requisite and class year checking is turned off for this period and all add are via “Add Authorization.”

Module 2 and 2A Courses

1. For Module 2 and 2A courses, until the start of Module 2 on Sunday, February 20, 2022,  faculty should continue to use “Signature Consent” to add students and students will be able to continue to add open classes for which they are eligible. “Add Authorizations” granted during this period for Module 2 courses will allow students to register starting on Monday, February 21, 2022.
2. This means that until Monday, February 21, 2022, class caps and class year restrictions for Module 2 and 2A courses cannot be overridden.
3. For Module 2 and 2A courses that were signature-only, if a student does not enroll by Sunday, February 20, 2022, faculty will need to go into Self-Service and provide “Add Authorization” even if they have already provided “Signature Consent.” i.e., signature consent will not allow a student into a Module 2 or 2A course after that point in the semester.
4. Between Monday, February 21, 2022 and the end of the Module 2 and 2A add/drop on Wednesday, March 2, 2022, faculty may use the “Add Authorization” function to override course caps for Module 2 and 2A courses. Remember that pre-requisite and class year checking is turned off for this period and all add are via “Add Authorization.”

Module 2B Courses

1. For Module 2B courses, through Wednesday, April 6, 2022, faculty should continue to use “Signature Consent” to add students and students will be able to continue to add open classes for which they are eligible. “Add Authorizations” granted during this period for Module 2B courses will allow students to register starting on Thursday, April 7, 2022.
2. This means that until Thursday, April 7, 2022, class caps and class year restrictions for Module 2B courses cannot be overridden.
3. For Module 2B courses that were signature-only, if a student does not enroll by Wednesday, April 6, 2022, faculty will need to go into Self-Service and provide “Add Authorization” even if they have already provided “Signature Consent.” i.e., signature consent will not allow a student into a Module 2 or 2A course after that point in the semester.
4. Between Thursday, April 7, 2022 and and the end of the Module 2B add/drop on Monday, April 18, 2022, faculty may use the “Add Authorization” function to override course caps for 2B courses. Remember that pre-requisite and class year checking is turned off for this period and all add are via “Add Authorization.”

Effective December 15th, transcript requests cannot be processed until fall semester grades are posted. This applies to ALL requests — from current students, pending graduates, and alumni.

If you have a deadline date before or near December 15, 2021, we recommend that you request your transcript(s) prior to December 15; otherwise it will be held until January 5, 2022. Students wishing to have fall semester grades should indicate “Hold for Current Semester Grades” when ordering. If you do not, you may need to order a second transcript. We anticipate that these transcripts will be processed and forwarded on January 5.

Seniors graduating in January 2022 should select “Hold for Current Semester Grades & Degree Posted” to make sure their degree is listed on the transcript. If you do not, you may need to order a second transcript. We anticipate that these transcripts will be processed and forwarded on January 31, 2022, after the faculty have voted to confer degrees.

Students who are facing academic suspension or dismissal will have their transcripts held until after the process concludes, on or around January 13.

Students who are not graduating seniors may continue to order transcripts as usual, but should be aware that delivery will be delayed during this period. Please plan ahead!!

Questions or concerns? Please contact the Office of the Registrar at 814-332-2357 or registrar@allegheny.edu.