Registrar

Registration Updates (November 2020)

First-Year Registration

At noon on Tuesday, November 24, Self-Service will close for registration (however, you will still be able to view your courses, transcripts, etc.).

On Monday, November 30, WebAdvisor will reopen for first-year students ONLY (registration class “FR”). FR students will be able to register during the week of November 30 according to the posted Registration Schedule. Other students, including Fall 2020 matriculants registering as sophomores, must wait until after the first-year students register to make any other changes to their schedules.

Please contact the Registrar’s Office (registrar@allegheny.edu, 814-332-2357) if you have questions about first-year registration for Spring.


All-College Change Period (Add/Drop)

On Monday 7 December, Self-Service will be temporarily closed while we make final adjustments to the Spring schedule. You will still be able to log on to see your schedule.

Self-Service will re-open on Tuesday 8 December.

Students may register for up to 20 credits at that time. Starting in January, students will be able to register for an “overload” (21 credits or more). The semester overload form will be available at the beginning of the Spring 2021 semester in January.

If you are unable to register and you know that your advisor has approved you, you may have some sort of billing hold. You can review your balance through the TMS Student Account Center link on your WebAdvisor or by calling Financial Services at 332-2360.

You can continue to add unrestricted courses that have open seats online, and you can also drop any course online.

Please contact the Registrar’s Office (registrar@allegheny.edu, 814-332-2357) if you have questions about registering for Spring.


Overloads for Spring 2021

Due to the unique circumstances of Spring 2021, there will be TWO overload processes.

  1. Students who wish to take more than four credits in Module 1 will be able to apply for an overload in that Module beginning on Monday 7 December. Attempting to take eight credits during Spring 2021 Module 1 means committing to a very high workload. It means six hours of class time per day, five days a week, plus time for homework and assignments. That would mean you are committing to a roughly 90 hour academic work week for Module 1. Therefore, Module 1 overload requests will be held to a high standard and not routinely granted.
  2. Students who wish to take more than twenty credits for Spring 2021 as a whole will be able to apply for an overload beginning on Monday 18 January. If a Module 1 course is what will put a student over 20 credits they should use the Module 1 overload form as above, but if approved, the course will not be added until 18 January. 

Please contact the Registrar’s Office (registrar@allegheny.edu, 814-332-2357) if you have questions about overloads for Spring.

Transcript Freeze — December 18 through January 5

Effective December 18, transcript requests cannot be processed until fall semester grades are posted. This applies to ALL requests — from current students, pending graduates, and alumni.

If you have a deadline date before or near December 18, 2020, we recommend that you request your transcript(s) prior to December 18; otherwise it will be held until January 5, 2021. Students wishing to have fall semester grades should indicate “Hold for Current Semester Grades” when ordering. If you do not, you may need to order a second transcript. We anticipate that these transcripts will be processed and forwarded on January 5.

Seniors graduating in January 2021 should select “Hold for Current Semester Grades & Degree Posted” to make sure their degree is listed on the transcript. If you do not, you may need to order a second transcript. We anticipate that these transcripts will be processed and forwarded on January 29, 2021, after the faculty have voted to confer degrees.

Students who are facing academic suspension or dismissal will have their transcripts held until after the process concludes, on or around January 13.

Students who are not graduating seniors may continue to order transcripts as usual, but should be aware that delivery will be delayed during this period. Please plan ahead!!

Questions or concerns? Please contact the Office of the Registrar at 814-332-2357 or registrar@allegheny.edu.

Fall 2020 Update (October 2020)

‘X’ Deadline: The last day to opt for a student-initiated withdrawal from a course (“X“) is Monday 2 November.

The form for withdrawals is available on-line here. The completed form must be submitted by 5 p.m. on Monday 2 November. Please keep in mind that only one student-initiated withdrawal per student is permitted per semester. If you wish to take a leave of absence from the College (i.e., to withdraw from all classes this semester), please contact the Dean of Students Office.

If taking a student-initiated withdrawal will leave you with fewer than 12 credits for the semester, you are strongly encouraged to consult with Financial Aid and Financial Services before you submit the form.

Graduates of January and May 2021: Check the tentative graduation list.

The Registrar’s Office in Murray Hall will publish and post a tentative January and May graduation list from Wednesday 14 October through Monday 30 November. This list contains all students likely to be able to graduate by the conclusion of the Spring semester. All seniors are responsible for making sure their names are on the tentative list. Please click here to confirm that your name is listed. You will need to be logged in to your Allegheny College e-mail account to view this document, which is visible only to students eligible to graduate and those who may be eligible based on completed credits. If you expect to graduate and cannot access this list, please e-mail registrar@allegheny.edu.

Please be aware that if your privacy category is set to “Release No Information” or “Release No Directory Information,” we are not able to post your name in public. Please e-mail registrar@allegheny.edu to discuss what that means for Commencement. You may view your Privacy category under “My Profile” in WebAdvisor. Please see here for a description of the possible privacy categories.

Please contact the Registrar’s Office (registrar@allegheny.edu814-332-2357) if you have questions about any of these items.

Registration for Fall 2020 Module B Courses

Registration for Fall 2020 Module B (seven-week) courses is now open via Self-Service. If you do not need to add a Module B course, then you can ignore this message.  You will need advisor approval and you may need to re-confirm your personal information (this needs to happen roughly once per semester). Before the first day of Module B courses, Thursday 15 October, you will be able to register for eligible classes on Self-Service as you have done before. If the course needs a faculty signature, you should reach out directly to the instructor. Starting Thursday 15 October and going to the add/drop deadline for Module B, Thursday 29 October, all course adds will need faculty authorization. Again, please reach out directly to the instructor to get their “add authorization.”
  1. List of Module B Courses
  2. Instructions for Self-Service
  3. Overload Form (if you need to register for 21 or more credits).
If you have questions  about registration for Fall 2020 Module B courses, please consult your advisor, the Learning Commons, of the Office of the Registrar.

Fall Registration Update (mid September 2020)

Add/Drop/CR-NC Deadline is Monday 14 September at 4:00 pm

Monday, September 14 at 4:00 p.m. is the deadline to add a class, drop a class, or declare a course Credit/No Credit for the Fall semester. All adds and drops must be completed on Self-Service by this time. All course conflict forms must be completed by that time. All CR/NC requests must be completed by that time.

Students who miss the deadline will NOT be able to change their schedules.

Overload deadline is Friday 11 September at noon

The deadline to submit an overload form for Fall 2020 is noon on Friday 11 September. The form will be turned off at that time.

Seniors: Check your Senior Project Registration!!

Please see here for directions on how to register for a “double” senior project. If a student is writing a combined comp, they need to make sure their registration is for “DOUBL HIST/MATH 600″ or “DOUBL CMPSC/COMM 610,” as the case may be. If a student is writing two separate comps, this does not apply; they will need to register as per the rules of their two majors.

If you are facing a situation where your major departments have different registration requirements for senior projects, PLEASE CONSULT YOUR ADVISORS BEFORE YOU REGISTER!! So, for example, one program requires a two semester comp and the other doesn’t; or one program requires a 2 credit 600 and the other a 4 credit 600. If you are uncertain, you can find that information in the Academic Bulletin for the year you first came to Allegheny.

Transcript Freeze — May 8 through May 18

Effective May 8, transcript requests cannot be processed until spring semester grades are posted. This applies to ALL requests — from current students, pending graduates, and alumni.

If you have a deadline date before or near May 8, 2020, we recommend that you request your transcript(s) prior to May 8; otherwise it will be held until May 18, 2020. Students wishing to have spring semester grades should indicate “Hold for Current Semester Grades” when ordering. If you do not, you may need to order a second transcript. We anticipate that these transcripts will be processed and forwarded on May 18.

Seniors graduating in May 2020 should select “Hold for Current Semester Grades & Degree Posted” to make sure their degree is listed on the transcript. If you do not, you may need to order a second transcript. We anticipate that these transcripts will be processed and forwarded on May 18.

Students who are facing academic suspension or dismissal will have their transcripts held until after the process concludes, on or around May 26.

Students who are not graduating seniors may continue to order transcripts as usual, but should be aware that delivery will be delayed during this period. Please plan ahead!!

Questions or concerns? Please contact the Office of the Registrar at 814-332-2357 or registrar@allegheny.edu.

All-College Change Period (Add/Drop)

On Monday 27 April, Self-Service will be temporarily closed while we make final adjustments to the Fall schedule. You will still be able to log on to see your schedule.

Self-Service will re-open on Tuesday 28 April.

Students may register for up to 18 credits at this time. Starting in early August, students will be able to register for up to 20 credits.

You can continue to add courses that have open seats online, and you can also drop any course online.

Please contact the Registrar’s Office (registrar@allegheny.edu) if you have questions about registering for Fall.

Reminder about default CR/NC option for Spring 2020

On April 13, every continuing student received an e-mail from the Registrar titled “From the Registrar: Form to Opt-Out of Default CR/NC Grading for 20/SP.” As you know from Provost Cole’s e-mail to students on April 6, the Allegheny College Faculty have voted that all classes for Spring 2020 will default to Credit/No Credit (CR/NC) grading with the option for students to choose to receive their earned letter grades on a course-by-course basis. For detailed information on this policy, please see the “CR/NC Policy in Response to COVID-19 Pandemic” summary page and the “CR/NC Advising Frequently Asked Questions (FAQ)” page.

If you wish to earn letter grades in a Spring 2020 course, please complete the form linked at the bottom of the message sent on April 13. You may do this on a course-by-course basis. Please complete this form by 5:00 pm Eastern Time on Wednesday, April 29 (Study Day).