Registrar

Transcript Freeze — December 17 through January 3

Effective December 17, transcript requests cannot be processed until fall semester grades are posted. This applies to ALL requests — from current students, pending graduates, and alumni.

If you have a deadline date before or near December 17, 2019, we recommend that you request your transcript(s) prior to December 17; otherwise it will be held until January 3, 2020. Students wishing to have fall semester grades should indicate “Hold for Current Semester Grades” when ordering. If you do not, you may need to order a second transcript. We anticipate that these transcripts will be processed and forwarded on January 3.

Seniors graduating in January 2020 should select “Hold for Current Semester Grades & Degree Posted” to make sure their degree is listed on the transcript. If you do not, you may need to order a second transcript. We anticipate that these transcripts will be processed and forwarded on January 24, 2020, after the faculty have voted to confer degrees.

Students who are facing academic suspension or dismissal will have their transcripts held until after the process concludes, on or around January 10.

Students who are not graduating seniors may continue to order transcripts as usual, but should be aware that delivery will be delayed during this period. Please plan ahead!!

Questions or concerns? Please contact the Office of the Registrar at 814-332-2357 or registrar@allegheny.edu.

Registration and Other Updates (November 2019)

First-Year Registration

On Tuesday, November 26, WebAdvisor will close for registration (however, you will still be able to view your courses, transcripts, etc.).

On Monday, December 2, WebAdvisor will reopen for first-year students ONLY (registration class “FR”). FR students will be able to register during the week of December 2 according to the posted Registration Schedule. During this time, other students will be able to add Signature courses (i.e., courses that require instructor permission), but must wait until after the first-year students register to make any other changes to their schedules.

Please contact the Registrar’s Office (registrar@allegheny.edu, 814-332-2357) if you have questions about registering for Spring.


All-College Change Period (Add/Drop)

On Monday 9 December, WebAdvisor will be temporarily closed while we make final adjustments to the Spring schedule. You will still be able to log on to see your schedule.

WebAdvisor will re-open on Tuesday 10 December.

Add cards will also be available on 10 December. Please use Add cards to register (if the instructor grants permission) for:

  • courses that are full
  • courses that have restrictions you do not meet (e.g., FR/SO only)
  • courses that require the instructor’s signature (in “Search for Sections” in WebAdvisor, these courses are designated “Yes” in the “Sign Req” column).

Students may register for up to 20 credits at this time. Starting in January, students will be able to register for an “overload” (21 credits or more). The overload form will be available at the beginning of the Spring 2020 semester in January. Credit/No Credit cards will be available at the same time.

Please note that an Add card does not override a general registration hold (e.g., no advisor approval or a financial hold). If you are unable to register and you know that your advisor has approved you, you may have some sort of billing hold. You can review your balance through the TMS Student Account Center link on your WebAdvisor or by calling Financial Services at 332-2360.

You can continue to add unrestricted courses that have open seats online, and you can also drop any course online.

Please contact the Registrar’s Office (registrar@allegheny.edu, 814-332-2357) if you have questions about registering for Spring.

Spring 2020 Distribution Course Listing

Please see this Google spreadsheet for a listing of Spring 2020 courses that fulfill distribution requirements for students who entered Allegheny College in Fall 2016 or after. You will need to be logged in with an allegheny.edu address in order to be able to view this document.

Please note that not all of these courses are appropriate for all students, depending on their class year and whether or not they have the appropriate pre-reqs, and that some of these courses are restricted to signature only or have other restrictions.

This list is a snapshot in time, so please use WebAdvisor to check the real-time status of classes. WebAdvisor is the source of record for the Spring 2020 schedule. This document is provided for planning purposes only.

Please direct questions about Spring 2020 course planning to your academic advisor.

Spring 2020 Pre-registration Update (October 2019)

Pre-registration for the Spring 2019 semester begins on Monday, November 4.

Access is by registration class and letter code according to the posted registration schedule. Please check your profile in WebAdvisor to confirm your correct class and letter! The date and time in the schedule are the earliest that you may register.

Please make sure to consult with your academic advisor(s) before your scheduled registration time and receive permission to register – you will not be permitted to register for any classes without your advisor’s approval (double majors and students with co-advisors: both advisors must approve you to register). You should take a Degree Audit with you when you go to meet with your advisor(s).

The general registration order is: seniors, week of November 4; juniors, week of November 11; sophomores, week of November 18; first-year, week of December 2. Within each class, the letter group order for Spring preregistration is: G H B A D C F E (please note that the order when you register for next Fall will be: E F G H B A D C).

Registration class is determined solely by credits earned and NOT by the number of semesters you have attended Allegheny. A student is considered to be a first-year student from the date of matriculation until the semester following completion of the 28th semester hour, when the student becomes a sophomore. A student becomes a junior in the semester following completion of the 60th semester hour, and a senior in the semester following completion of the 92nd semester hour.

Preregistration is limited to a maximum of 18 credits. You may add additional credits once the Spring semester begins. If you need a signature card, those will be available in Murray Hall starting on the morning of Monday 4 November.

Please contact the Registrar’s Office (registrar@allegheny.edu, 814-332-2357) if you have questions about registering for Spring.

Fall 2019 Update (October 2019)

‘X’ Deadline: The last day to opt for a student-initiated withdrawal from a course (“X“) is Friday 1 November.

Forms for withdrawals are available in the Registrar’s Office and require the signatures of the instructor and your academic advisor. The completed forms must be turned in to the Registrar’s Office by 5 p.m. on Friday 1 November. Please keep in mind that only one student-initiated withdrawal per student is permitted per semester. If you wish to take a leave of absence from the College (i.e., to withdraw from all classes this semester), please contact the Dean of Students Office.

If taking a student-initiated withdrawal will leave you with fewer than 12 credits for the semester, you are strongly encouraged to consult with Financial Aid and Financial Services before you submit the card.

Graduates of January and May 2012: Check the tentative graduation list.

The Registrar’s Office in Murray Hall will publish and post a tentative January and May graduation list from Monday 14 October through Friday 29 November. All seniors are responsible for making sure their names are on the tentative list. You may stop in to Murray Hall from 8:00 am to 5:00 pm on weekdays to confirm that your name is listed.

Please be aware that if your privacy category is set to “Release No Information” or “Release No Directory Information,” we are not able to post your name in public. Please stop in to Murray 128 to discuss what that means for Commencement. You may view your Privacy category under “My Profile” in WebAdvisor. Please see here for a description of the possible privacy categories.

Please contact the Registrar’s Office (registrar@allegheny.edu814-332-2357) if you have questions about any of these items.

 

Fall Registration Update (early September 2019)

Add/Drop/CR-NC Deadline is Monday 9 September at 4:00 pm

Monday, September 9 at 4:00 p.m. is the deadline to add a class, drop a class, or declare a course Credit/No Credit for the Fall semester. Add cards and Credit/No Credit cards must be turned in to the Registrar’s Office by 4:00 p.m. on 9/9. Drops must be completed on-line via WebAdvisor by 4:00 p.m. on 9/9.

Adding a class requires the instructor’s signature, and declaring a class Credit/No Credit requires the advisor’s signature. Students are reminded that faculty schedules vary, so any needed signatures should be obtained as soon as possible. Students who miss the deadline will NOT be able to change their schedules.

Overload deadline is Friday 6 September at noon

The deadline to submit an overload form for Fall 2019 is noon on Monday 9 September. The form will be turned off at that time.

Seniors: Check your Senior Project Registration!!

Please see here for directions on how to register for a “double” senior project. If a student is writing a combined comp, they need to make sure their registration is for “DOUBL HIST/MATH 600″ or “DOUBL CMPSC/COMM 610,” as the case may be. If a student is writing two separate comps, this does not apply; they will need to register as per the rules of their two majors.

If you are facing a situation where your major departments have different registration requirements for senior projects, PLEASE CONSULT YOUR ADVISORS BEFORE YOU REGISTER!! So, for example, one program requires a two semester comp and the other doesn’t; or one program requires a 2 credit 600 and the other a 4 credit 600. If you are uncertain, you can find that information in the Academic Bulletin for the year you first came to Allegheny.

Snapshot of Open Courses as of 08/05/2019

Please see this Google spreadsheet for a listing of Fall 2019 courses with at least 5 open seats as of 9:30 am on 08/01/2019. You will need to be logged in with an allegheny.edu address in order to be able to view this documents. Click to the second tab for the list of courses.

Please note that not all of these courses are appropriate for all students, depending on their class year and whether or not they have the appropriate pre-reqs, and that some of these courses are restricted to signature only or have other restrictions.

This list is a snapshot in time, so please use WebAdvisor to check the real-time status of classes. WebAdvisor is the source of record for the Fall 2019 schedule. This document is provided for planning purposes only.

Please direct questions about Fall 2019 course planning to your academic advisor.

Course Conflicts

Students are permitted to take classes that have limited overlaps in time with the permission of faculty and if they complete the form below. They will not be able to enroll in courses with time conflicts via WebAdvisor.

Course Conflict Form

We need information on a student’s overlapping enrollment so that we can ensure all parties are fully informed and so that we have a record of the overlap for the purposes of satisfying requests from financial aid auditors and accreditation agencies.

Enrollment Verification

Students needing to verify their Fall 2019 enrollment for insurance or other purposes should ​go through the National Student Clearinghouse (http://enrollmentverify.org/), which processes enrollment verification requests for Allegheny College. ​We will provide information regarding Fall enrollment to the National Student Clearinghouse on September 16. If you need an enrollment verification prior to that date, please contact us directly at registrar@allegheny.edu.

Fall 2019 Registration Update (August 2019)

Course Adjustments: WebAdvisor will re-open for all students to Add or Drop unrestricted Fall classes on Tuesday 6 August. At that time, students may register for up to 20 credits without special permission. For courses that require instructor permission (signature courses, closed courses, etc.), please use an Add card, available in the Registrar’s Office in Murray 128 on Monday 26 August.

Start of the Fall 2019 semester: WebAdvisor will close at 4:00 pm on Friday 23 August and will re-open at 8:00 am on Monday 26 August. WebAdvisor will remain open for course adjustments until 8:00 am on Monday 2 September (the end of the first week of Fall classes). Courses may still require Add Cards in the first week of add/drop, through Monday 2 September, if they are closed, you do not meet the pre-reqs or restrictions, or if they are Signature courses. ALL classes will require Add Cards for the second week of add/drop, from 8:00 am on Monday 2 September until 4:00 pm on Monday 9 September.

Dropping courses: You may continue to drop courses on-line via WebAdvisor until the Drop deadline, which is 4:00 p.m. on Monday 9 September.

Deadline for Add, Drop, and CR/NC: Monday 9 September at 4:00 p.m. is the deadline to add a class, drop a class, or declare a course Credit/No Credit for the Fall 2019 semester. Add cards and Credit/No Credit cards must be turned in to the Registrar’s Office by 4:00 p.m. on 9/9. Drops must be completed on-line via WebAdvisor by 4:00 p.m. on 9/9. Add cards require the instructor’s signature, and declaring a class Credit/No Credit requires the advisor’s signature. Students are reminded that faculty schedules vary, so any needed signatures should be obtained as soon as possible. Students who miss the deadline will NOT be able to change their schedules.

Overloads: Taking more than 20 credits in a semester requires the permission of your academic advisor; taking more than 21 credits requires the permission of the Registrar. Each overload form must be accompanied by a brief statement explaining why you are seeking this overload. Please see the Overload Approval page for details and to complete the Overload Approval Form. You may submit Overload Forms to the Office of the Registrar (Murray 128) starting on Monday 26 August.

Overload forms must be submitted NO LATER than **NOON** on **Friday 6 September**.