Registrar

The deadline for ALL Spring 2023 grades to be submitted is 12:00 noon on Monday, May 15, 2023.  As usual, we will not process *any* grades until *all* grades are in, so I am confident that all of you will be on time with your grades!  We cannot begin any of our end of term processes until all grades are in.

Grading for Spring 2023 classes will take place in Self-Service. Please see here for step-by-step directions, which are also linked to the Self-Service Faculty Training Home.

Please remember to submit grades for students doing Independent Studies, Internships, and Senior Projects — the best way to make sure you have remembered everyone is to check your class rosters in Self-Service (NOT CANVAS!).

Please enter APRs associated with final grades as you usually would. Remember that there is a link to “Academic Alerts” in the “Daily Work” tab on the upper left of your screen. Submit these for students who receive any of the following grades:

• Letter grade of C- or below
• IN
• W
• If submitting either IN or W grades, please also complete the Incomplete (“IN”) and Withdrawal Under Extenuating Circumstances (“W”) Grade Form

If you submit an end-of-semester Honor Code report for a student, please grade that student as IN (Incomplete). Please do not submit a letter grade for an active Honor Code case.

If the student ends up being academically suspended or dismissed from the college, these APR’s and/or the IN/W forms are very helpful to the Academic Standards and Awards Committee when they review appeals.  Please submit your end-of-semester APRs by Friday, May 19, 2023.

The IN deadlines for Spring 2023 are September 29, 2023 (for student work to be submitted) and October 6, 2023 (for instructor grades to be e-mailed to registrar@allegheny.edu). IN grades related to pending Honor Code cases are not subject to these deadlines.

You can see all important registration and grading deadlines by adding the Registrar’s Google calendar to your own.

To give a student an Incomplete, please select “IN” from the drop-down grade menu.

Grades of Incomplete

Faculty stipulate grades of Incomplete (“IN”) when they believe that extenuating circumstances preclude completion of the work on time by the student. The student is responsible for providing evidence for the extenuating circumstances to the satisfaction of the faculty member, who has sole authority to grant the Incomplete. Incompletes are awarded with the expectation that the work will be completed by the student in a timely fashion. When instructors submit a grade of Incomplete, they must also submit the grade that will be awarded should no further work be submitted by the student. The instructor should formulate a plan for timely completion of the incomplete work, and this plan should be addressed in the Academic Performance Report the instructor submits explaining the Incomplete grade and specifying a tentative grade.

To give a student a grade of W for extenuating circumstances, please select “W” from the drop-down grade menu. As a reminder, here is our policy for withdrawals for extenuating circumstances:

Withdrawal for Extenuating Circumstances (“W”)

Thank you so much for your participation in this most important process.  We appreciate you!

Important Fall 2023 Registration Dates

• Monday, April 10, 2023 at 8:00 am registration will close to students. It will remain closed through Tuesday, April 11, 2023.
• Wednesday, April 12, 2023 at 8:00 am registration will re-open for the All-College Change Period.

Today, March 28, 2023 at 5:00 pm is the 14-week course Student-Initiated Withdrawal Deadline,

* 1 course per semester for student-initiated withdrawal
* Only 4 student-initiated withdrawals over your career at Allegheny College
* This course will remain on your transcript with a grade of “X” but will not affect your GPA

The deadline for Adding, Dropping, and Declaring Credit/No Credit for a 14-week and Module A course is Monday, January 30, 2023 at 5:00 p.m. EST.

Other Spring 2023 Deadlines

• Monday, February 13, 2023 at 5:00 p.m. – Module A (7-week course) Student-Initiated Withdrawal (X) deadline
• Tuesday, February 14, 2023 – Last day to submit work for an “Incomplete” course from Fall 2022
• Monday, March 27, 2023 at 5:00 p.m. – Module B (7-week course) Adding, Dropping, and Declaring Credit/No Credit for a Module B course
• Tuesday, March 28, 2023 at 5:00 p.m. – Spring Semester (14-week course) Student-Initiated Withdrawal (X) Deadline
• Tuesday, April 11, 2023 at 5:00 p.m. – Module B (7-week course) Student-Initiated Withdrawal (X) Deadline

We are glad to see you back on campus and we look forward to the Spring semester with all of you. A few reminders and updates for the start of the semester.  If you have questions, please email registrar@allegheny.edu.

Instructions for Self-Service are located here and there are short videos here.

You can continue to adjust your schedules using Self-Service. 

• Starting at 12:01am on Tuesday morning, January 17, ALL adds will require instructor approval via Self-Service Add Authorization. If you wish to add a course, please email the instructor so that they may approve your addition to the course.
  • If they approve you to add the course, you will see “Authorized for Add” listed under the course title in your plan.
    
  • Once you see that, you can register for the course via Self-Service.
  • You do not need instructor approval to drop a course.
• Please talk to your academic advisor before making changes to your schedule.
• Students who wish to take more than 20 credits may complete the overload form starting on Tuesday, January 17.
• Students who wish to take classes with small overlaps in time, may complete the course conflict form at any time.
• Students who wish to take classes Credit/No Credit may complete the Credit/No Credit form starting on Tuesday, January 17.

You can email (registrar@allegheny.edu) or call (814-332-2357) the Registrar’s Office if you have questions.

Registration is currently closed to all students except First-Year. Self-Service will be closed on Monday, December 12, 2022 to make updates before the All College Change Period.

The All-College Change Period for Spring 2023 will begin on Tuesday, December 13, 2022. Students will be able to register for up to 20 credits at that time.

The Overload Form will open on Tuesday, January 17, 2023.

• Registration for more than 20 credits requires advisor approval; please complete the Overload Approval Form, which will then be sent to your advisor(s). You may need to meet with your advisor before they can approve the overload. They may also deny the overload.
• Registration for 22 or more credits requires both your advisor’s approval and permission from the Registrar, who will review the information on the Overload Approval Form along with your academic record and will assess your level of preparedness for the requested overload. You may be required to meet with the Registrar in person, and permission for course overloads may be denied.

Add Authorization will be required for adding courses (except Module B) beginning on Tuesday, January 17, 2023.

Please contact the Registrar’s Office (registrar@allegheny.edu) if you have questions about registering for Spring.

Spring 2023 classes will be available for you to view on Self-Service beginning Monday October 17th. Please see here for additional information about special topics courses, FS 102 and 201 course descriptions, etc.

All students must be registered for at least one class by Monday, January 30 (the add/drop deadline for 14-week and 7-week Module A courses) or they will be placed on leave. Enrolled students may change their schedule after this date, based on the various add/drop deadlines for the semester.

1. Pre-registration for the Spring 2023 semester begins on Monday, November 7. Please use the Academic Bulletin and Self-Service to plan your schedule. The Bulletin lists ALL courses, so please use Self-Service to see which classes are actually being offered in a given semester. There are detailed instructions for how to search for add and drop classes via Self-Service here.

2. You will register as a in letter group . Please check the registration schedule to see at what time you are eligible to register. Please check your profile in Self Service to confirm your correct class and letter! The date and time in the schedule are the earliest that you may register.

3. Make sure to consult with your academic advisor(s) before your scheduled registration time to receive permission to register. You will not be permitted to register for any classes without your advisor’s approval (double majors: both advisors must approve you to register).

4. If you have previously been informed that you must declare a major and minor this semester, you must also have submitted your declaration form to be able to register.

5. Preregistration is limited to a maximum of 18 credits. You will be able to register for up to 20 credits starting on Tuesday, December 13 and for over 20 credits (an “overload”) starting on Tuesday, January 17.

6. If you are unable to register, there may be some sort of hold on your account. Please consult this page for suggestions.

7. Once per semester, students need to confirm their address, personal email, etc. Please see here for how to do that.

8. If you wish to declare a class “Credit/No Credit” you may do so starting in January. Please consult your advisor as CR/NC courses cannot be used to fulfill some College and departmental requirements. In particular, CR/NC may NOT be used to fulfill the distribution requirements.

9. Seniors, if you need to register for a double senior project, please follow these directions.

Registration Class: Please note that Registration Class is determined by the number of credits you will have earned by the end of the semester, not when you entered Allegheny; for example, you may think of yourself as a “sophomore” because this is your second year but be eligible to register as a junior. A student is considered to be a first-year student from the date of matriculation until the semester following completion of the 28th semester hour, when the student becomes a sophomore. A student becomes a junior in the semester following completion of the 60th semester hour, and a senior in the semester following completion of the 92nd semester hour.

If you have questions about registering for Spring, please contact the Registrar’s Office at registrar@allegheny.edu or 814-332-2357.

Financial Aid Considerations: If you have questions about your financial aid for spring semester 2023, please contact the Office of Financial Aid at fao@allegheny.edu or 814-332-2701 or toll free at 1-800-835-7780

Billing Considerations: If you have questions about your tuition or billing, please contact the Office of Financial Services at finsrv@allegheny.edu or toll free at 1-800-376-7075.

Students can now view and print Unofficial Transcripts on Self-Service. Navigate to the “Unofficial Transcript” tab under “Plan and Schedule” to download a printable PDF.